Administration Assistant

4 days ago

Liverpool, Australia Aryzta Full time

About ARYZTA

ARYZTA is a global leader in the supply of fresh bakery products to major retailers, food service providers and restaurants with a focus on the customer and unparalleled capabilities. These capabilities along with our passion for good food have allowed us to grow into one of the largest specialty bakery companies in the world.

Our production includes fresh baked goods such as hamburger buns and muffins, hot cross buns and bagels, hotcakes and apple pies for major QSRs and retail chains via our state of the art automated production facility.

Expertise in the bakery world is one of our core principles and underpins our growth strategy, which is driven by innovation, consumer trends and exceeding customers' expectations. We pride ourselves on manufacturing excellence, food safety and sustainability across all our bakeries.

About the Role

The Administration Assistant/Receptionist is responsible for general reception and front office duties, whilst also providing administrational support for the site operations and supply chain teams.

Key Responsibilities:

- Maintain site access through gate systems and handle the initial Meet & Greet of visitors through appropriate entry systems and/or paperwork.
- Maintain reception and admin storage areas in a clean, tidy, and organised manner.
- Maintain inventory levels of office materials/stationary and lunchroom materials.
- Prepare outgoing mail and co-ordination of internal mail system.
- Manage boardrooms and coordination of meeting bookings and equipment.
- Handle general office tasks like photocopying, laminating, and binding, etc.
- Manage and maintain relationships with service providers, suppliers, and numerous customers within Australia and all over the world.
- Manage customer purchase orders, order allocations, and invoice generation.
- Review stock levels and support Supply Planning team in order fulfillment.
- Manage transport bookings, as well as other delivery/courier requirements.
- Manage export bookings and the generation of export documents.
- Record and report of supply chain KPIs.
- Complete system transactions, using Microsoft Dynamics (Great Plains), including POs, receipting, invoices, transfers, Manufacturing Orders, etc.
- Support other departments in general Purchase Orders and receipting.
- Work in a safe manner by adhering to all WHS, Environmental, and other company policies and procedures.

Key Skills:

- Flexibility and adaptable to change.
- Excellent oral and written communications skills.
- Strong attention to detail.
- Strong computing skills, in Microsoft Word, Excel, and Outlook.
- Competency in Microsoft Dynamics (Great Plains) where required.
- Strong team working skills.
- Ability to work unsupervised.
- Effective time management.
- Resourceful, reliable, and self-motivated.
- Able to work calmly in a fast-paced environment.
- Ability to review existing systems and processes to ensure intent is achieved.
- Ability to manage multiple business priorities.
- Strong conflict resolution skills.

We are committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve. We know that the happiest and highest performing teams include people with diverse perspectives and ways of solving problems so we strive to attract and retain talent from all backgrounds and create workplaces where everyone feels empowered to bring their full, authentic selves to work.

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