Executive Assitant

6 days ago

Sydney, Australia Ampersand Full time

**9 Month Contract + potential for extension**

**Pay: $55 - $65 / hour + super**

**Location: Parramatta with flexibility to work from home some days per week**

**Primary purpose of the role**
The Executive Assistant provides administrative and management services to the Executive Director to support the efficient and effective operation of the office and the optimal utilisation of the Executive Director’s time and resources. The role also provides executive support to the divisional leadership team.

**Key accountabilities**
- Provide confidential executive support including preparation of correspondence, reports, presentations and other essential documentation
- Determine, develop, and manage processes for administration and the flow of work for the division ensuring streamlined and effective outcomes
- Manage the Executive Director’s time commitments and diary to ensure urgent matters are prioritised and make the most efficient use of resources
- Research and support/or coordinate initiatives, projects and programs across the broader Branch when required
- Work closely with the Executive Director in prioritising and filtering information requests, drawing attention to urgent matters which require immediate attention and referring operational matters to other staff as appropriate to enable the most effective use of time available
- Source, format, collate all necessary documentation including undertaking research on issues in preparation for meetings, conferences and forums to ensure relevant information is at hand and in an easily accessible format
- Develop and maintain liaison relationships with key internal and external stakeholders by providing positive and efficient client service

**Previous Experience**:

- Highly Experienced EA
- Diary Management
- Annotated Agendas
- MS Office Knowledge
- Experience with Resourcing/Budgeting
- SAP & TRIM highly desirable

For more information, please

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