Central Admin Coordinator

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

Being a global organisation managing 13,000 fleet and machinery, we need to ensure that all these machines are efficient and safe for use. The Equipment team is responsible for fleet acquisitions, fleet management, international maintenance and continuous improvement so that Toll can continue to provide service quality.

Central Administration Coordinator - Wacol

Toll Group Equipment division is seeking a driven and detail-oriented Central Administration Coordinator to support our internal fleet maintenance activities. To provide the administration support required for efficient operation of fleet delivery, supplier maintenance, and administration maintenance activities. This role requires good communication skills with Managers, Supervisors, Equipment Operators and Internal Staff.

If you enjoy providing exceptional customer service and love the automotive industry or have passion and desire to try this industry, then this is your opportunity

This position will work Monday - Friday - 8:00am - 4:00pm

As an Employer, we offer:
- An attractive remuneration package with high base salary- 38-hour weeks with the opportunity to work from home one day a week- Opportunity to work in one of Australia’s largest transport companies- Ongoing in-house training with opportunity to be mentored by experienced staff- Career progression opportunities- Supportive & experienced team- Great business culture- Work within an ever-expanding company

As an Employee, you offer:
- Great time management and organisational skills- Exceptional communication skills - written and verbal- Exceptional attention to detail- Car or Truck Dealership knowledge (an advantage, not essential)- Major Fleet Service Advising experience (an advantage, not essential)- Reliable and punctual person- “Can do” attitude and a team player- Strong computer skills, Microsoft Office (essential)- Drivers Licence (essential)

Your Duties & Responsibilities as the Central Administration Coordinator:
- Coordinating and providing internal business units with essential operation information for new fleet delivery. Including but not limited to, fuel cards, eTag’s, and preferred supplier details.- Maintenance of the internal systems regarding to 3rd party suppliers, ensuring cross-system data integrity.- Maintaining accurate records of maintenance activities in the system, including purchase orders & work orders.- Liaising with external suppliers and service providers to ensure data integrity and up-to-date records.- Supporting the maintenance team with data entry, reporting, compliance and general administrative tasks.- Updating Fleet Management Systems and communicating with internal stakeholders to ensure all information is being passed on.- Monitoring maintenance costs and expenses, identifying opportunities for cost savings.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.