Executive Assistant

Hickinbotham Group, South Australia's premier residential building and development organisation with a longstanding reputation for excellence, is seeking a **Executive Assistant** **/ Office Manager** to join our high performing team and support the Chief Operating Officer (COO) in managing all aspects of the day-to-day operations of the group. At Hickinbotham, we maintain a high energy, professional workplace committed to delivering unparalleled value in homes and land developments. We pride ourselves on our exceptional customer service and unwavering dedication to recruiting and retaining top talent in pursuit of outstanding customer satisfaction. This is an exciting opportunity for a high calibre individual who is passionate about supporting senior-level executives and making a difference in a company proud of its culture and working environment. This role would suit a highly organised and driven professional with excellent people skills and a pragmatic "can-do" approach. **Key responsibilities of this challenging and rewarding role include: -** - Providing comprehensive and confidential executive-level support to ensure the smooth and efficient operation of the COO’s day - Delivering prompt, courteous and effective communication with internal and external stakeholders as the first point of contact for all enquiries for the COO - Delivering effective documentation preparation, editing and collation of reports, documentation and presentations, agendas, papers, meeting minutes and general correspondence - Organising and coordinating meetings, liasing with key stakeholders, preparing and distributing materials and completing minutes - Building strong relationships and acting as a liaison for the COO with both internal and external stakeholders - Office management - Manage travel and accommodation bookings as required The successful applicant will be a result-focused Executive Assistant professional with advanced computer skills. You will be a friendly, confident and articulate team player for whom no job is too menial and no task too daunting. Dealing with the business's day-to-day operations, you will hold a high level of professionalism, initiative, and forward-thinking. **Along with being reliable, loyal and trustworthy, it is essential that you have the following attributes: -** - A minimum of 3 years experience as an Executive Assistant or in a substantially similar role - A positive "can-do" attitude - Attention to detail, superior organisational skills, excellent time management and a focus on delivering results - Maturity, professionalism, and confidence in your ability - The ability to manage multiple conflicting priorities without loss of composure - Demonstrated ability to be proactive and use your initiative - The ability to consistently maintain absolute discretion - A communicative and collaborative approach to working with stakeholders, both externally and internally - Excellent written and verbal communication skills and outstanding interpersonal skills - The ability to be both a team player and a leader - The ability to operate as a self-starter who can work unsupervised while learning, adapting and thriving in a fast-paced environment - Advanced Microsoft 365 skills - Flexibility to offer occassional out-of-hours support - A driver's licence and reliable vehicle Within this fast-paced business, no two days are ever the same; your positive attitude, strong organisational skills and attention to detail will be highly regarded. Experience within a similar role is essential. If you possess these qualities and are looking to learn from the best, this role will provide you with an exciting career opportunity in a professional, corporate environment where you can expect genuine recognition and reward for your hard work and commitment.