Office Secretary

**Job Description - Office Secretary (Part Time)**

**About Us**:
DeepDish Engineering, located in the heart of Botany. We’re a boutique R&D engineering firm. We partner with our clients to develop their innovations from idea all the way through to manufacture

**Job Overview**:
**Responsibilities**:

- Assisting in the management of financial transactions, including invoicing, billing, and maintaining accurate records
- Managing purchasing of materials for jobs as directed by engineering team
- Coordinate and manage office repair and maintenance, as required
- Manage procurement of office supplies, kitchen supplies, equipment and assets
- Manage and execute all administrative and bookkeeping tasks
- Act as the primary contact for internal and external communications
- Deliver exceptional customer service to clients, suppliers, and team members
- Ensure smooth day-to-day office operations for optimal efficiency
- Implement and uphold office policies, procedures, and standards to foster a productive work environment
- Provide excellent customer service and communication with clients, vendors, and staff
- Perform other administrative duties as needed

**Skills/Qualifications**:

- Proven track record in a similar role
- Experience in using computerised accounting systems such as Xero at an intermediate to advanced level is a must.
- High-level proficiency in managerial, bookkeeping, and administrative tasks
- Exceptional written, verbal, and interpersonal communication skills
- Capacity to multitask effectively and meet tight deadlines without compromising detail and accuracy
- Advanced proficiency in Microsoft Office Suite, including Word and Excel
- A willingness to quickly adapt to new software tools as required
- Independent worker with outstanding organisational and time management abilities

**Personal Attributes**:

- Ready to hit the ground running
- Driven self-starter
- Excellent communication skills coupled with an enthusiastic approach
- Committed to nurturing a positive and supportive office environment
- Exemplary organisational and multitasking capabilities
- Strong managerial and administrative competencies
- Excellent written communication skills
- Outstanding people management skills
- Team player with collaborative approach to work
- Meticulous attention to detail ensuring consistently accurate outputs

**Benefits**:

- Fast-paced role
- Supportive team culture
- Competitive salary package
- Position available for immediate start
- Flexible hours - will work around school pick up and drop off
- Casual Role

**How to apply**:
**Job Type**: Contract

Schedule:

- Day shift

**Experience**:

- Office management: 3 years (required)

Work Authorisation:

- Australia (required)

Work Location: In person