Executive Assistant to Director, Csiro Agriculture

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**The Opportunity**:

- **Influence and engage with a diverse range of stakeholders**:

- **Be a key member of the CSIRO Agriculture & Food leadership team**:

- **Flexible / hybrid working environment**

CSIRO is Australia’s National Science Agency and is one of the world’s largest and most successful publicly funded research and development organisations that delivers world-class science and outcome-focused research that generates economic, environmental, and social benefits for Australia in a global context.. We have improved the lives of many around the world through our research and developments including WiFi, the Hendra Virus Vaccine, Polymer Banknotes, extended wear contact lenses, Aerogard and the Total Wellbeing Diet.

Agriculture and Food (A&F) is CSIRO’s largest research business unit (BU). Our research from gene to plate increases productivity and efficiencies at the farm level, improves the quality and yield of Australian crops, develops innovative food processing technologies, creates new value-added foods, and is growing the nation’s livestock, aquaculture and fishery industries. The team employs approximately 650 full time staff (approx. 870 inclusive of students, visiting scientists and other affiliates) with the team spread across 27 sites around Australia.

The Executive Assistant (EA) will provide high level administrative support to the Director and other senior stakeholders in the BU. The EA will prioritise commitments, follow through on issues to successful resolution, coordinate timely responses to requests, collect and analyse information, and plan and facilitate the effective operation of the Director’s office. With the Executive Officer the EA will contribute to drafting of documents, correspondence, and presentations. Beyond day-to-day management of the administration needs of the Director, the EA will work as a key member of the A&F leadership team and as time permits, also lead or contribute to projects such as coordination of stakeholders, staff engagement, conducting desktop research, gathering information, writing reports and project scheduling.

At CSIRO we offer great flexibility with how we work. This role is open to flexible start and finish times and a mix of home and office work arrangements.

**Your duties will include**:

- Provide efficient and effective diary management, including arranging meetings and appointments on behalf of the Director, and managing all domestic and overseas travel arrangements.
- Provide systematic and dependable follow up of issues and tasks and ensure they are handled in a timely fashion.
- Assist in meeting set-up and arrangements including schedules of events, minute taking and preparation of papers and presentations, as required.
- Draft straightforward responses to incoming correspondence.
- Establish and maintain electronic document management systems in accordance with CSIRO's record management standards.
- Maintain registers/logs related to specific operational requirements relevant to the Research's operations.
- Maintain effective professional relationships with external stakeholders on behalf of the Business Unit.

**Location**: Floreat, Perth (with the option of a mix of home and office)
**Salary**: AU$88k - AU$100k plus up to 15.4% superannuation
**Tenure**: 3 year term
**Reference**: 90365

**To be considered you will need**:

- Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
- Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
- Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
- Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
- The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.

For full details about this role please review the Position Description

**Eligibility**:
**Flexible Working Arrangements**:
We work flexibly at CSIRO, offering a range of options for how, when and where you work.

**Diversity and Inclusion**:
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

**About CSIRO**:
At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science