Administrative Support Professional

5 days ago


Newcastle, New South Wales, Australia beBeeAdministrative Full time $45,000 - $75,000
Administrative Support Role

This key support role provides essential administrative and procurement services to ensure the efficient operation and maintenance of a bus fleet.

The ideal candidate will have proven clerical and administrative experience, as well as a sound understanding of procurement processes for materials and services. Familiarity with automotive workshops and/or the bus industry is highly desirable.

Responsibilities
  • Generate purchase requisitions and issue approved purchase orders in a timely manner
  • Order parts, uniforms, supplies, and stationery for workshop operations
  • Contribute to end-of-month fuel reconciliation efforts (shared responsibility)
  • Support payroll processes and resolve pay-related queries efficiently
  • Maintain and update mechanics' registers (licences, training, compliance, etc.)
  • Prepare KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinate inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid)
  • Assist with event management and coordination for workshops and staff functions
  • Support roster preparation, communication, and maintenance
  • Filing and maintaining workshop records in an organized manner
  • Carry boxes and equipment safely when required
Requirements
  • Proven clerical and administrative experience
  • Solid understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • Able to plan, prioritize, and execute tasks under time pressures
  • Experience with ERP systems such as Microsoft AX or SAP is highly desirable
  • Flexibility to travel between depots across regions
  • Able to lift and carry items safely when required
About This Opportunity

As a valued member of the team, you will have the opportunity to work collaboratively to achieve operational excellence. If you are a skilled administrator with a passion for logistics and customer service, we encourage you to apply.



  • Newcastle, New South Wales, Australia beBeeAdministration Full time $55,000 - $74,500

    Administrative Support ProfessionalWe are seeking an organised and people-savvy individual to join our team as an Administrative Support Professional. This role is ideal for someone who thrives in a fast-paced environment and has relevant qualifications in business services or equivalent hands-on experience in administration.The successful candidate will be...


  • Newcastle, New South Wales, Australia beBeeAdministration Full time $60,000 - $80,000

    Job Title: Administration Support Professional",'This is an exciting opportunity to join a government agency in Cessnock as a temporary Administrator, with the potential for permanency.",'As a key member of the team, you will be responsible for providing general administrative support to all divisions of the business.',


  • Newcastle, New South Wales, Australia Sms Professional Full time

    Immediate start- Great $$$- parking on siteA great opportunity exists for an experienced Administrator to take charge of the office environment is many aspects. Under the direction of the Service Manager, the Service Administrator is responsible for ensuring that all administrative and procedural requirements for the Newcastle Service department are met.The...


  • Newcastle, New South Wales, Australia beBeeAdministration Full time $50,000 - $80,000

    Administrative Support RoleAs an Administration Assistant, you will be responsible for providing expert administrative support to our team. This role is perfect for individuals who are highly organized, have excellent communication skills, and are proficient in MS Office.Key Responsibilities:Provide proactive administrative support to the teamDevelop and...


  • Newcastle, New South Wales, Australia beBeeAdministrative Full time $62,451

    Job RoleWe are seeking a highly skilled and experienced support professional to join our team in an administrative capacity.The successful candidate will be the first point of contact for families, guiding them through the enrolment process with exceptional communication skills. They will work effectively within a team environment, possessing strong...


  • Newcastle, New South Wales, Australia beBeeAdministrative Full time $76,520 - $109,970

    **School Administrative Role Overview**This role provides administrative and student welfare support in various school settings, contributing to a positive and inclusive learning environment.**Key Responsibilities:**Providing administrative assistance to teachers and staff membersSupporting students with their academic and personal needsMaintaining accurate...


  • Newcastle, New South Wales, Australia beBeeAdministrative Full time $70,694 - $76,757

    Job OverviewWe are seeking an Administrative Support Professional to join our team. As a Client Services Officer, you will be responsible for providing administrative support, responding to customer inquiries, managing records, and assisting with court operations.This role requires strong communication and interpersonal skills, as well as the ability to work...


  • Newcastle, New South Wales, Australia beBeeAdministration Full time $50,000 - $70,000

    Administrative Support Role Overview:We are seeking an experienced administrative professional to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our organization.This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong communication...


  • Newcastle, New South Wales, Australia beBeeFrontOffice Full time $72,000 - $96,000

    As a key administrative professional, you will play a vital role in supporting our office operations. We are seeking an enthusiastic and proactive Front of House Coordinator to join our team in Newcastle.Key Responsibilities:Coordinate services to ensure seamless daily operations.Manage incoming calls and greet clients and visitors with professionalism and...


  • Newcastle, New South Wales, Australia beBeeSupport Full time $60,000 - $100,000

    Administrative Support RoleOur mission is to deliver support services that empower individuals to recover and thrive.We have a team of dedicated professionals who are passionate about making a positive impact on people's lives. As part of our team, you will have the opportunity to work with a diverse range of clients and stakeholders, providing...