Exam Centre Coordinator

2 months ago

Sydney, New South Wales, Australia ILSC Education Group Full time
Job Summary

We are seeking a highly skilled and experienced Exam Centre Coordinator and ELICOS Teacher to join our team at ILSC Education Group. As a key member of our team, you will be responsible for teaching ELICOS classes and coordinating exam centre operations.

Key Responsibilities
  • Teaching ELICOS Classes
    • Teach a variety of multimodal (face-to-face, online, and/or hybrid) ELICOS classes
    • Work collaboratively with ILSC Head Teachers and other ILSC Teachers
    • Prepare and upload clear lesson plans prior to each lesson
    • Perform periodical analyses of student goals and needs against set learning outcomes
    • Embrace a principled communicative methodological approach
    • Engage students in their learning through a student-centred teaching philosophy
    • Enhance classroom learning and teaching by implementing new resources and technologies
    • Provide students with regular formative feedback including writing tasks and summative academic progress reports in accordance with ILSC guidelines
    • Be alert to and escalate student welfare concerns as appropriate
    • Complete all teaching-related admin accurately and within required deadlines
    • Attend and actively participate in Session Meetings & Professional Development Sessions
    • Actively contribute to ILSC's positive learning ethos and inclusive, collegiate staffroom culture
    • Commit to reflective practice (self/peer observations, engaging with ELT literature and trends)
    • Participate in and represent ILSC in SIGs and CoPs
  • Exam Centre Coordination
    • Work alongside the Director of Studies ILSC Brisbane & National Exam Centres, Director of Studies, National Director, fellow Exam Coordinators, Head Teachers and Students Services to ensure ILSC Australia takes a principled, thorough and aligned approach to all ILIC Exam Centre interactions and operations with students, examination bodies, and all other stakeholders
    • Regularly consult examination body guidelines, protocols and procedures, regulatory guides, best practice guides, literature and industry initiatives to ensure ILSC is a leader in international student exam implementation and integrity
    • Schedule future ILSC exam preparation course intake dates in alignment with established official exam dates and confirm with National Director and Marketing Team
    • Assist Marketing and Sales Teams and Activities Coordinators in promoting exams and sittings
    • Liaise with relevant examination bodies and Sales & Marketing Teams regarding pre-testing opportunities, including bookings and associated administration, and promoting pre-tests to external candidates
    • Liaise with relevant examination bodies regarding all aspects of official testing, including the exam cycle, spatial requirements, special considerations, supervisory requirements, exam pre-ordering, exam administering, physical/digital exam storage and security, exam results and certificates, all relevant administrative documents, and promotional requirements
    • Source, train and coordinate Exam Invigilators into official exam invigilation requirements
    • Train Exam Invigilators, Teachers and Student Services staff into examination day expectations, protocols and procedures, and ensure all invigilators and proctors complete regular training as required
    • Source and schedule proctors, assessors and interlocutors as required for each exam sitting
    • Regularly ensure exam space and documents meet all relevant requirements and all protocols are followed for each exam sitting
    • Guide the Student Services Team in registering exam candidates, receiving and recording payments, and distributing receipts and certificates as appropriate
    • Be available some weekends if required for exam sittings
    • Record, maintain and feed back all relevant assessment data, including results, pass rates and breaches as appropriate
    • Prepare tailored course schedules for each exam course delivery, and support ILSC exam preparation teachers in their teaching of exam courses
    • Funnel teacher/course/assessment feedback through to the Global Curriculum Team for continuous improvement
    • Liaise with the Student Services Team on student coursebook requirements and with Resource Coordinator on teacher reference book and resource requirements
    • Liaise with publishing houses on new coursebook trials
    • Connect with industry colleagues, networks and SIGS (g. EA Assessment SIG, IATEFL TEASIG) across and beyond ILSC to pool knowledge and generate ideas and discussion on exam preparation courses and examination procedures
    • Participate in and represent ILSC in SIGs and CoPs
    Requirements
    • Education and Experience
      • Recognised Bachelor's degree(or equivalent)
      • Trinity CertTESOL, Cambridge CELTA, or Cert IV TESOL (or equivalent)
      • Excellent understanding of TESOL methodology, programs, and assessment practices
      • Experience teaching exam preparation courses
      • Experience in exam procedures (desirable)
      • Experience with online learning management systems and multimodal delivery
      • Demonstrated focus on continuous professional development(English Australia CPD Framework, IATEFL TEASIG and NEAS CPD Points highly regarded)
    • Skills and Attributes
      • Passionate about English language teaching and international education
      • Passionate about student and staff welfare and a deep sense of compassion for and understanding of the challenges faced by international students and staff in Australia
      • Excellent people skills and ability to engage students of all levels and backgrounds with compassion and understanding
      • Sophisticated intercultural awareness and communication skills
      • Strong verbal and written communication skills
      • Willingness and flexibility to teach across different course types and levels
      • Effective time management skills to meet sessional deadlines
      • Ability to deal with unexpected issues and differing student needs
      • Ability to problem-solve under pressure or escalate as required
      • Excellent team collaboration skills
      • Ability to work autonomously as well as within a team
      • Excellent organisational, administrative and computer skills, including MS Office (MS Teams desirable)
      • Interest in social media & branding
      • Excellent work ethic
      • Professional appearance and demeanour
      • Current Working with Children Check (as per state requirements)
      • Full Australian work rights

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