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Workplace Operations Manager

2 weeks ago

Melbourne, Victoria, Australia LeavePlus Full time
Job Overview

We are seeking a highly organized and skilled Facilities Coordinator to join our team at LeavePlus.

Key Responsibilities:
  • Maintain a safe, efficient, and inclusive workplace by overseeing building maintenance, workplace health & safety (WHS), contractor management, and property services.
  • Collaborate with the Finance & Investment team in line with company values.
  • Ensure operations run efficiently and align with strategic goals.
  • Provide administrative support for projects and business needs.
Building and Facilities Management

As the primary contact for office and building needs, you will collaborate with tenants, vendors, and leadership to ensure smooth operations and a fully functioning workplace.

  • Maintain and oversee building maintenance schedules.
  • Manage contractors to ensure quality, cost-effective work with minimal disruption.
  • Conduct regular inspections and address concerns promptly.
  • Keep accurate records of inspections, maintenance, and repairs.
Capital Works and Project Management

You will oversee capital projects, ensuring they stay within budget and on schedule.

  • Work with contractors and suppliers to ensure smooth operations.
  • Implement a process for contractor registration and compliance.
Workplace Health & Safety (WHS)

Lead WHS initiatives, serving as Chief Fire Warden and managing evacuation procedures.

  • Provide WHS training and guidance for management staff.
  • Ensure compliance with essential safety maintenance and regulatory requirements.
Property and Lease Management

You will manage tenant relationships, addressing inquiries, disputes, and lease-related matters.

  • Maintain tenancy schedules and coordinate inspections.
  • Prepare rental schedules and administer lease agreements.
Financial and Budget Management

Develop and manage the property operating budget.

  • Coordinate annual financial audits and property valuations.