Administration Support Specialist

1 month ago

Perth, Western Australia RSM Full time

RSM offers a unique opportunity for a highly organised and communicative professional to join our team as an Administration Support Specialist. This role will provide the ideal candidate with the chance to develop their skills and build their confidence in a supportive and people-oriented workplace.

Key Responsibilities:

  • Billing system – prepare bills, creates new staff profiles, input hourly charge rates
  • Proposal/tender support e.g. preparing and formatting tender documents, creating diagrams, etc.
  • Scheduling meetings and minute taking – Manager/Partner meetings, staff scheduling meetings, team meetings, etc. Prepare action tracking minutes.
  • Prepare and manage client vendor set up e.g. vendor set up forms, annual updates
  • Process Partner expenses
  • Supporting onboarding of new team members e.g. buddies, IT coordination, training new staff on apps (critical systems)
  • Facilitate completion and collation of police clearances for the team
  • Support set up and conduct of RAS specific marketing events
  • Customer Relationship Management (CRM) system - Entry of opportunity/contact entries, monitor queue for client website enquiries and assign to Partners/Managers
  • Training organisation e.g. breakfast, support Perth hub events (RAS)
  • Arrange team social functions

Other duties may include:

  • Informal training of staff on key applications e.g. staff scheduling, billing, expenses systems
  • Occasional support to the Perth Office Managing Partner
  • Monitoring partner in-boxes when on annual leave
  • Supporting staff with desk booking system
  • Other administrative duties as required

Essential

  • Strong verbal and written communication skills
  • Strong organisational skills
  • Ability to multi-task and work with multiple stakeholders at all levels
  • Strong skills in Microsoft Word, Microsoft PowerPoint
  • Competence in Microsoft Excel
  • Completion of Year 12
  • Strong attention to detail
  • Technically confident on a PC and using web based applications
  • Ability to work autonomously and as part of a team

Desirable

  • Certificate in Business Administration or equivalent
  • Advanced Microsoft Office packages

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