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Executive Assistant

2 weeks ago

Melbourne, Victoria, Australia beBee Careers Full time

Executive Assistant to CEO

This is a highly sought-after role for an Executive Assistant who can provide high-level support to our CEO.

  • Provide executive-level administrative support to the CEO, including calendar and email management, meeting coordination, and travel arrangements.
  • Assist with internal firm communications, file management, and confidential documentation.
  • Liaise professionally with staff, clients, and external stakeholders on the CEO's behalf.
  • Support with ad hoc projects and administrative tasks across the CEO's various business interests.
  • Maintain a high level of confidentiality, discretion, and professionalism at all times.

About the Role

This is an exciting opportunity for someone looking to step into a trusted position within a legal practice. The ideal candidate will be able to work closely with the CEO on both firm-related and occasional personal or external business matters.

What You'll Be Doing:

  1. Providing day-to-day administrative support to the CEO, including managing their calendar, emails, and meetings.
  2. Coordinating travel arrangements and ensuring that the CEO's schedule is up-to-date.
  3. Communicating effectively with staff, clients, and external stakeholders on behalf of the CEO.
  4. Supporting with ad hoc projects and administrative tasks as required.
  5. Maintaining confidentiality and discretion in all aspects of the role.

Requirements

To be successful in this role, you will need to have:

  • A background in law (e.g., law degree, paralegal experience, or legal administration).
  • Prior experience in an Executive Assistant or high-level administrative role.
  • Exceptional organisation and time management skills.
  • Tech-savvy and confident navigating legal systems and software.
  • Discretion, emotional intelligence, and the ability to manage sensitive information.
  • A proactive, solutions-focused mindset and calm under pressure.
  • Ability to prioritise tasks across professional and occasional personal domains.