Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia ALLIANZ AUSTRALIA SERVICES PTY LTD Full time
Job Description

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Allianz Australia Services Pty Ltd. This is an exciting opportunity to work in a dynamic corporate environment, providing administrative support to the Transformation team.

About the Role

The primary purpose of this role is to provide exceptional administrative support to enable the Transformation team to focus on delivering core business objectives.

  • Provide diary management services, including making appointments and coordinating schedules.
  • Coordinate meeting logistics, including correspondence, agendas, and distributing minutes and action items.
  • Organize team events, business engagements, functions, and travel arrangements.
  • Collate and reconcile evidence to support expense claims in accordance with Allianz Australia's processes.
  • Produce high-quality correspondence, communications, presentations, confidential documents, spreadsheets, and reports on behalf of the leadership team.
  • Administer and maintain databases, document control, and filing systems in accordance with Allianz Australia's procedures.
  • Support invoice processing and onboard new staff into the team, ensuring system access and setup.
About You

To be successful in this role, you will require:

  • Demonstrated experience providing team administration support in a corporate environment.
  • Excellent verbal and written communication skills, with the ability to communicate with clarity, impact, and influence.
  • Proven technical proficiency with systems, software, databases, reporting, and communication tools.
  • High attention to detail, ensuring tasks are completed with thoroughness and accuracy, and the ability to quickly identify errors or inconsistencies in information.
  • Effective planning and prioritization skills, with the ability to organize tasks and manage competing resources and demands.
  • Ability to manage internal stakeholder expectations.
What We Offer

As an Administrative Support Specialist at Allianz Australia Services Pty Ltd, you can expect:

  • A competitive salary of $65,000 - $85,000 per annum, depending on experience.
  • A sense of belonging in the workplace, where you are welcomed and encouraged to bring your most authentic self to work.
  • An employer that is committed to supporting your work/life balance and is always open to conversations about flexible & remote working.
  • Access to over 10,000 on-demand learning resources and programs, to support you in taking control of your career development.
  • Insurance products - Deals and discounts across a great range of retail, tech, and travel brands, and offers for health and well-being.
  • Initiatives to support your financial wellness through selected discounted Allianz insurance products, superannuation matching, salary sacrificing, novated leasing and our referral bonus scheme.
  • The opportunity to take part in our Employee Share Purchase Program- own a piece of your employer.

We are an equal opportunities employer and welcome applications from diverse candidates. If you require any adjustments or support to participate equitably in our recruitment process, please let us know.

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