High-Level Administrative Support Specialist

2 weeks ago

Sydney, New South Wales, Australia Clayton Utz Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Clayton Utz. As an Assistant to the General Counsel, you will provide high-level support to our General Counsel and their team, ensuring the smooth operation of our legal affairs.

Key Responsibilities
  • Manage and maintain probity and restricted files, including responding to queries and maintaining confidentiality.
  • Administer the Sensitive Matters Register and ensure accurate and up-to-date records.
  • Prepare and file OGC documents, including drafting and editing legal documents.
  • Assist with the preparation and publication of OGC materials, including reports and presentations.
  • Manage requests for documents held in safe custody and maintain accurate records.
  • Provide general secretarial support, including diary management, email management, and travel arrangements.
Requirements
  • Proven experience in legal secretarial roles, with a strong understanding of information barriers and matter opening procedures.
  • Excellent organizational and administrative skills, with a high level of attention to detail.
  • Advanced skills in Microsoft Office, including Word, Outlook, and Excel.
  • Experience with practice management software, such as Aderant, is highly desirable.
  • A proactive and flexible approach, with the ability to work under pressure and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders.
What We Offer

As a valued member of our team, you will have the opportunity to work in a dynamic and supportive environment, with access to ongoing training and development opportunities. We are committed to providing a positive and inclusive work environment, and we welcome applications from diverse candidates.

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