Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia University of New South Wales Full time

About Us

The University of New South Wales is one of Australia's leading research & teaching universities, offering a vibrant campus life with a strong sense of community & inclusion.

Our School of Aviation offers undergraduate and postgraduate programs, including flying training and airborne research. We pride ourselves on being a workplace where the best people come to do their best work.

We are seeking an experienced Administrator to provide administrative support to our flying operations team within the Flying Operations Unit. This role requires strong relationships with all staff within the School of Aviation to ensure effective delivery of day-to-day tasks.

About the Role

  • $85K- $96K plus 17% superannuation and leave loading per annum.
  • This is a full-time position (35 hours per week).
  • The role reports to the Head of Operations and has no direct reports.

Key Responsibilities

  • Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication.
  • Manage staff and student uniform and safety equipment, procurement, stock control, fitting and issue.
  • Assist with staff induction and train and develop new starters as and when required.
  • Record keeping of flight and duty time in the electronic system and logging of monthly aircraft hire hours and generate reports.
  • Manage student administration, including alcohol and other drug tests under direction of Drug & Alcohol Management Plan (DAMP) supervisor.
  • Attend WHS consultation committee meetings and perform tasks associated with being an elected WHS committee member.
  • Align with and actively demonstrate the Code of Conduct and Values.
  • Cooperate with all health & safety policies and procedures of the university.

About You

  • You will have a relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
  • You will have advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
  • You will have well-developed interpersonal and written and verbal communication skills.
  • You will have demonstrated experience providing effective customer service and support to clients at all levels.
  • You will have highly proficient computer literacy with excellent skills in Microsoft Office applications.
  • You will be able to make sound judgements and work both independently and as part of a team.
  • You will have demonstrated experience supporting and contributing to projects and initiatives.
  • You will have advanced numeracy skills.
  • You will have an understanding of and commitment to UNSW's aims, objectives and values in action, together with relevant policies and guidelines.
  • You will have knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

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