High Profile Executive Support Specialist
2 days ago
Discover a fulfilling opportunity to leverage your administrative expertise and provide exceptional support to senior executives in a dynamic government department.
The role requires an individual with a proven track record of delivering high-level executive assistance in fast-paced environments, showcasing strong organisational and time management skills, as well as excellent written and verbal communication skills.
You will be responsible for calendar management, general administration support, travel coordination, document management, communication, meeting support, and maintaining confidentiality of sensitive information.
To succeed in this position, you should possess a demonstrated ability to work independently, display discretion and professionalism, and have knowledge of government processes and procedures.
This is a 6-month fixed term contract with the possibility of extension, offering a salary range of $72,000 to $78,500 plus 15.4% Superannuation, inclusive of mandatory 25% casual loading.
The working hours are full-time (Monday to Friday, 38 hours per week) with flexible working arrangements, including up to 3 days WFH per week.
To be eligible, you must be an Australian Citizen with existing Baseline clearance or be eligible to obtain and maintain Baseline clearance.
Key Responsibilities:
- Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
- General Administration Support: Providing high quality, accurate, timely, and professional administrative and logistical support to the executives, staff, stakeholders, and clients.
- Travel Coordination: Management of branch finances and travel in line with allocated budgets.
- Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
- Communication: Managing and prioritising emails, phone calls, and other correspondence on behalf of senior executives.
- Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
- Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.
Requirements:
- A demonstrated ability to provide high-level executive support in a fast-paced environment.
- Strong organisational and time management skills.
- Well-developed interpersonal, liaison, and representational skills and the ability to establish and maintain relationships.
- Excellent written and verbal communication skills, including a strong attention to detail.
- Proficiency in the use of office software, including Microsoft Office Suite.
- A high degree of discretion and professionalism.
- Knowledge of government processes and procedures (highly desirable).
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