Office Administrator
2 weeks ago
About Lateral HR
Lateral HR is a leading provider of consulting engineering services to the property sector.
We strive to be a trusted partner for our clients, contributing to the success of their projects while upholding the highest standards of integrity and professionalism.
Lateral HR's key personnel maintain a close involvement with every project, contributing to major building structures throughout Australia and South East Asia.
Our expertise is to collaboratively work with clients to create cost-effective designs that enhance the functionality and aesthetic appeal of the built environment.
The Role
Key Responsibilities:
Sales Support:
- Develop and finalize professional proposals for client submission.
- Coordinate with sales team to gather necessary information and ensure accuracy of proposals.
- Track proposal status and follow up with clients as needed.
Finance Support:
- Create and issue invoices accurately and timely.
- Track customer payments and reconcile accounts receivable.
- Send payment reminders and escalate overdue accounts.
- Assist with accounts payable tasks as needed.
Bookkeeping:
- Maintain accurate and up-to-date financial records.
- Process sales orders and client deposits.
- Manage purchase orders and vendor payments.
- Reconcile bank statements and prepare monthly financial reports.
Administrative:
- Manage calendars and schedule appointments for team members.
- Organize meetings and prepare meeting materials.
- Respond to inquiries and correspondence professionally and efficiently.
- Maintain office supplies and equipment.
- Perform other administrative tasks as assigned.
Ideal Candidate Profile:
- You have at least 3 years of experience in an administrative or office management role, preferably within the consulting engineering services industry.
- You are organized and possess excellent interpersonal skills.
- You have prior experience with accounting and bookkeeping.
- You have strong computer skills, including proficiency in MS Word, Excel, and PowerPoint.
- You can work with minimal supervision and multitask effectively.
- You have a working knowledge of bookkeeping and office management.
- You pay strong attention to detail and deliver work of a high standard.
- You are adaptable and thrive in changing environments.
- You are a strong team player who can manage multiple stakeholders.
What We Offer:
- Opportunities for career growth and development.
- A great work culture.
- The opportunity to make a positive impact.
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