Event Planning Specialist

5 days ago


Brisbane, Queensland, Australia Latham & Watkins LLP Full time

About Us

Latham & Watkins is a leading global law firm, renowned for delivering exceptional results to our clients. Our commitment to excellence is built on a foundation of respect, innovation, and collaboration. We strive to create a work environment that fosters growth, learning, and success.

About the Role

The Client Events Specialist plays a vital part in our Events team, supporting conferences, seminars, and events while overseeing hospitality ticket management. This role requires close liaison with vendors, contracting tickets, and providing logistical information to stakeholders. This position may be eligible for a flexible working schedule allowing for a hybrid and in-office presence.

Key Responsibilities

  • Collaborate with team members to support multiple event projects from conception to onsite execution.
  • Ensure department goals are met by completing tasks within firm guidelines and policies.
  • Coordinate various aspects of the event lifecycle, including planning meetings, checklists, budgets, expense processing, vendor management, onsite and virtual platform management, data management, and post-event analysis.
  • Maintain accurate records of market event data for reporting and tracking purposes.
  • Curate targeted invitation lists for each event, working closely with stakeholders and the e-marketing team.
  • Prioritize confidentiality, protecting sensitive information and maintaining firm policies.

Requirements

  • Demonstrate excellent communication skills, both written and verbal.
  • Show ability to work effectively in a team environment with a customer-service focus.
  • Display strong attention to detail even under pressure.

Benefits

  • Generous total compensation package with bonuses awarded in recognition of individual and firm performance.
  • Comprehensive benefit program including healthcare, life and disability insurance, 401k plan, paid holidays, PTO program, well-being programs, professional development opportunities, employee discounts, and more.


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