Key Support Specialist

3 weeks ago


Caulfield, Victoria, Australia INEOS Automotive Full time
About the Role

The Office Administrator will play a vital part in the efficient day-to-day running of the Australia New Zealand (ANZ) team, ensuring the team functions as a high-performing unit. Reporting to the Head of Region APAC, this role will oversee diary management, assist with prioritizing tasks, compile presentations and reports, manage documents, and track operational budgets, among other duties.

Key Responsibilities
  • Support the Head of Region and ANZ Team
    • Prepare reports, proposals, presentations, and documentation to support the team
  • Collaborate with Retail Partners
    • Support Retail Partners with queries, including helping new starters and answering general questions
  • Attend Key Commercial Meetings
    • Attend Weekly Heads meeting to record minutes and actions, and follow up on actions with relevant stakeholders
  • Diary Planning and Meeting Support
    • Support the team with diary planning, meeting setup, scheduling changes, travel arrangements, and expense processing

Requirements

  • Previous experience in administration, personal assistance, or team support is highly advantageous
  • Technical skills to navigate Microsoft Office Suite, with SAP experience (or alternative finance software) a plus
  • Strong organizational and prioritization skills, self-motivation, and ability to work independently and as part of a team
  • A genuine interest in the automotive industry is preferred but not mandatory
  • Proactivity to take on challenging projects in a fast-paced environment
  • Attention to detail in completing tasks to a high standard


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