Administrative Assistant

2 weeks ago

Townsville, Queensland, Australia Achieve Group Australia Full time
Job Description:

Achieve Group Australia is seeking a highly organised and experienced Administrative Assistant to join our dynamic team in Townsville. This exciting role will primarily support the Property, Succession, and Estate Planning departments, providing comprehensive administrative assistance to up to five lawyers.

The ideal candidate will possess exceptional digital dictation skills, a strong understanding of legal terminology, and the ability to manage a busy workload. The role also requires the ability to cover reception during lunch breaks.

Key Responsibilities:
  • Digital Dictation & Document Production:
    • Accurately transcribe digital dictation for correspondence, legal documents, and other materials.
    • Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
    • Maintain accurate and organised electronic and physical files.
  • Administrative Support:
    • Manage lawyers' diaries, schedule appointments, and coordinate meetings.
    • Handle incoming and outgoing correspondence, including emails, faxes, and mail.
    • Answer and direct phone calls, taking accurate messages.
    • Prepare and process legal forms and documents.
    • Assist with billing and invoicing.
    • General office administration duties.
  • Reception Coverage:
    • Provide professional and courteous reception coverage during lunch breaks.
    • Greet clients and visitors, ensuring a positive first impression.
    • Handle incoming calls and enquiries efficiently.
    • Distribute mail and deliveries.
  • Property, Succession & Estate Planning Specific Duties:
    • Lodging of property related documentation.
    • Assistance with the administration of estates.
    • Familiarity with relevant land titles office procedures.
    • Familiarity with relevant court procedures relating to probate and succession.

Essential Skills and Experience:
  • Minimum of 3 to 5 years of experience as an Administrative Assistant, preferably in Property, Succession, and Estate Planning.
  • Exceptional digital dictation and typing skills (minimum 90WPM words per minute).
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong knowledge of legal terminology and procedures.
  • Excellent organisational and time management skills.
  • Ability to prioritise tasks and meet deadlines in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • High level of accuracy and attention to detail.
  • Ability to work independently and as part of a team.
  • Professional and presentable demeanor.
  • Experience with legal practice management software.
  • Experience with land titles office online systems.

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