Property Support Specialist

6 days ago


Melbourne, Victoria, Australia State of Victoria Full time

Job Summary

This is an exciting opportunity for a Property Support Specialist to join our team at the State of Victoria. As a Property Support Specialist, you will play a critical role in supporting the day-to-day operations of our fleet management and facilities.

Your key responsibilities will include:

  • Providing administrative support for fleet management and facilities;
  • Managing fleet vehicle information for FBT tracking purposes;
  • Processing car parking fines and infringements promptly;
  • Tracking vehicle mileage and arranging for vehicle swaps as required;
  • Administering vehicle insurance claims and submitting them to the insurer;
  • Coordinating with drivers and repair teams to resolve any fleet-related issues;
  • Administering fuel cards, tolls, and parking passes;
  • Updating fleet management reports;
  • Collating information to assist the Property and Asset Lead in preparing the fleet vehicle annual report;
  • Administering purchase orders and reviewing invoices.

You will also be responsible for providing general administrative support for building services requests, including:

  • Assisting staff with queries and advising on related processes;
  • Attending to security, property, and maintenance requirements for our office and staff;
  • Reviewing and updating policies and procedures as needed;
  • Other tasks as requested by the Property and Asset Lead.

To be successful in this role, you will need:

  • Experience in a similar role providing administration support for fleet management and facilities;
  • Strong communication skills and ability to liaise with internal and external stakeholders;
  • Possession of strong attention to detail;
  • Well-developed time management and prioritization skills to meet deadlines;
  • Ability to work effectively as part of a team and with minimal supervision;
  • A current driver's license.

Our Team

The State of Victoria has a diverse and inclusive workforce. We welcome applicants from all backgrounds and encourage people with disabilities to apply.



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