Property Support Specialist
6 days ago
Job Summary
This is an exciting opportunity for a Property Support Specialist to join our team at the State of Victoria. As a Property Support Specialist, you will play a critical role in supporting the day-to-day operations of our fleet management and facilities.
Your key responsibilities will include:
- Providing administrative support for fleet management and facilities;
- Managing fleet vehicle information for FBT tracking purposes;
- Processing car parking fines and infringements promptly;
- Tracking vehicle mileage and arranging for vehicle swaps as required;
- Administering vehicle insurance claims and submitting them to the insurer;
- Coordinating with drivers and repair teams to resolve any fleet-related issues;
- Administering fuel cards, tolls, and parking passes;
- Updating fleet management reports;
- Collating information to assist the Property and Asset Lead in preparing the fleet vehicle annual report;
- Administering purchase orders and reviewing invoices.
You will also be responsible for providing general administrative support for building services requests, including:
- Assisting staff with queries and advising on related processes;
- Attending to security, property, and maintenance requirements for our office and staff;
- Reviewing and updating policies and procedures as needed;
- Other tasks as requested by the Property and Asset Lead.
To be successful in this role, you will need:
- Experience in a similar role providing administration support for fleet management and facilities;
- Strong communication skills and ability to liaise with internal and external stakeholders;
- Possession of strong attention to detail;
- Well-developed time management and prioritization skills to meet deadlines;
- Ability to work effectively as part of a team and with minimal supervision;
- A current driver's license.
Our Team
The State of Victoria has a diverse and inclusive workforce. We welcome applicants from all backgrounds and encourage people with disabilities to apply.
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