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Digital Portfolio Coordinator

2 months ago

Melbourne, Victoria, Australia Bupaoptical Full time
About the Role

The Digital Portfolio Coordinator will play a crucial role in supporting the daily operational function of the Health Insurance Digital Portfolio at Bupaoptical. This includes managing statements of work, purchase orders, and invoices to ensure they align with the strategic funding source.

Key ResponsibilitiesResource and Workforce Planning
  • Collaborate with cross-functional teams to allocate resources to tasks, squads, and capacities.
  • Utilise available tools for effective resource and workforce planning, ensuring alignment with budget and strategic goals.
Team Operational Support
  • Communication support for HI Digital Portfolio activities.
  • Effective coordination support for HI Digital Portfolio events for PI planning, timesheet management, and other operational activities.
  • Team support for onboarding, triage of operational activities, focused process uplift to drive efficiency.
Statement of Work (SoW) Management
  • Oversee the end-to-end process of statements of work, ensuring seamless execution from submission to signed approval.
  • Manage the record-keeping post signed approvals of statements of work.
Purchase Order and Invoice Processing
  • Implement and oversee the end-to-end process for tracking purchase orders, ensuring timely renewal and raising of new purchase orders.
  • Maintain accurate records of each purchase order and manage the total amount balance against spend forecast.
  • Implement a process for tracking invoice progress, ensuring prompt payment and accurate financial record-keeping i.e., monthly spend and accruals.
  • Review invoices to verify day rates, PO number and customer details are captured correctly.
Requirements
  • Tertiary qualification in relevant digital or business disciplines or equivalent work experience.
  • Experience in resource and timesheet management methods and tools.
  • Experience in MS Project is beneficial.
  • EPM timesheet tool experience (or similar).
  • Proficient in MS Suite (Outlook, PowerPoint, Excel, Project, PowerBI).
  • Experienced as a member of an Agile working environment. Exposure to Scaled Agile is beneficial.
  • Experienced with Application Lifecycle Management Tools (e.g., Azure DevOps, Jira).
  • Exposure to financial business processes is beneficial.
  • Strong problem-solving skills. Proactively address operational issues or challenges.
  • Ability to work independently and in a team environment.
What We Offer
  • A competitive salary.
  • A range of Bupa benefits.
  • Flexible working/work from home arrangements.
  • Opportunities for innovation and professional development.