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Senior Administrative Coordinator

3 weeks ago

Adelaide, South Australia EGM Partners Full time

EGM Partners is seeking a Senior Administrative Coordinator to support our CEO and contribute to the success of our team.

About the Role:
  • This dynamic position requires a highly organized and detail-oriented individual to provide exceptional support to our CEO.
  • Responsibilities include coordinating complex schedules, preparing critical meeting materials, and ensuring seamless communication across teams.
  • The ideal candidate will possess excellent communication skills, proficiency in Microsoft Office, and the ability to maintain confidentiality in sensitive situations.
  • In this role, you will have the opportunity to develop your skills, work closely with senior leaders, and make a meaningful impact on our organization.
  • Join our team and discover a rewarding career path filled with growth opportunities and challenges.
Key Responsibilities:
  • Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
  • Prepare meeting agendas, documents, and presentations for the CEO.
  • Coordinate internal and external communications on behalf of the CEO.
  • Provide administrative support for HR/Recruitment needs.
  • Handle confidential information with professionalism and discretion.
  • Assist with report preparation, presentations, and business planning.
  • Serve as a liaison between the CEO and key stakeholders.
  • Ensure smooth execution of executive-level meetings and events.
  • Track and manage ongoing projects, guaranteeing timely completion and milestones achieved.
  • Offer general administrative support, including expense reports, correspondence, and office management.
  • Anticipate the CEO's needs and address tasks to optimize efficiency.
Qualifications:
  • Demonstrated experience as an Executive Assistant or in a similar role supporting C-suite executives.
  • Exceptional organizational skills, strong attention to detail, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite and Google Workspace.
  • Strong interpersonal skills and the ability to maintain a positive, professional demeanor under pressure.
  • A high degree of discretion and the capacity to manage sensitive and confidential information.
  • The ability to work independently, prioritize tasks, and adapt to shifting priorities in a fast-paced environment.
  • A proactive problem-solver with excellent time management skills.