Resource Allocation Specialist

5 days ago


Melbourne, Victoria, Australia Herbert Smith Freehills Full time

Herbert Smith Freehills is a world-leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity, and digital innovation.

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We are seeking an innovative and strategic Resource Allocation Specialist, based in Brisbane, Melbourne or Sydney. This role will drive effective work allocation, balancing client needs, business demands, and career aspirations while prioritizing employee wellbeing.

The ideal candidate will have demonstrable experience in building strategic relationships, data analysis, planning, forecasting, trend spotting, and risk mitigation. Outstanding communication, interpersonal, and negotiation skills are essential for influencing senior stakeholders and fostering connections across all levels within the group.

Key Responsibilities:

  • Solve complex work allocation challenges and advise on solutions and preventative measures.
  • Build trusted relationships with lawyers and partners in the practice group.
  • Optimize work allocation by monitoring the matter pipeline and smoothing utilisation levels where needed.
  • Provide tailored management insights on resourcing, utilisation, and wellbeing to practice group partners.
  • Attend management and senior leadership meetings to present on workflow, ongoing needs, challenges, utilisation levels, and the current/future state of the resourcing function.

Requirements:

  • Demonstrable experience in resource management, ideally within a large professional services or legal environment.
  • Excellent IT skills/experience working with resource management software.
  • Distinctive ownership skills, with the ability to drive tasks and change independently.
  • Ability to act quickly under tight deadlines.
  • Strong presentation and leadership speaking skills.

What We Offer:

  • A competitive salary of AU$90,000 - AU$120,000 per annum, commensurate with experience.
  • Opportunities to learn on the job and participate in structured learning programs tailored to your growth.
  • A diverse, inclusive, and equitable workplace that celebrates individuality.
  • A focus on mental health and wellbeing, with resources available to support your personal and professional development.

About Us:

We strive to create a working environment based on mutual trust and respect, where you can perform at your best while maintaining sustainable balance across your life. Our culture is built on human values, innovation, and a passion for excellence.



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