Legal Support Specialist

4 days ago

Perth, Western Australia beBeeAdministrative Full time $60,000 - $80,000
Job Title: Legal Support Specialist

We are seeking a highly organized and professional individual to join our team in a reception or administrative role within the legal industry.

Main Responsibilities:
  • Manage incoming calls and direct them to the appropriate team members, ensuring seamless communication and efficient workflow.
  • Provide a welcoming and professional reception experience for visitors and clients, fostering positive relationships and maintaining a high level of customer satisfaction.
  • Maintain office supplies and ensure the reception area is clean, organized, and presentable at all times, reflecting positively on the organization.
  • Assist with general administrative duties, including data entry, filing, and record-keeping, supporting the team's overall efficiency and productivity.
  • Coordinate meeting room bookings and prepare required materials, ensuring timely and effective meetings and events.
  • Monitor office Email Inbox, direct emails as required, and send out daily office-wide email updates, maintaining open communication and keeping staff informed.
  • Support the team with ad hoc tasks as required, demonstrating flexibility and a proactive approach to problem-solving.
  • Handle incoming and outgoing mail efficiently, ensuring timely delivery and processing.

The ideal candidate will possess:

  • Previous experience in a reception or administrative role within the legal industry, with a strong understanding of industry-specific procedures and protocols.
  • Strong communication and interpersonal skills, with the ability to build rapport with colleagues, clients, and stakeholders.
  • Proficiency in Microsoft Office Suite, especially Word and Excel, with the ability to learn new software and systems quickly.
  • A proactive approach to problem-solving and multitasking, with the ability to work under pressure and prioritize tasks effectively.
  • Excellent attention to detail and organizational abilities, with a keen eye for accuracy and precision.
  • A friendly and professional demeanor when interacting with clients and colleagues, maintaining a positive and respectful attitude at all times.

We offer a central Perth CBD location, a temporary opportunity with an immediate start, and the chance to work in a professional and supportive environment based in Perth.

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