Office Support Specialist

4 days ago

Adelaide, South Australia beBeeAdministrative Full time $70,000 - $90,000
Job Title: Office Support Specialist

The role of an Office Support Specialist is crucial in supporting the team at a leading law firm. This team provides services relating to recoveries and disputes for banks and other financial institutions.

Key Responsibilities:
  • Monitor and manage the group inbox, including distributing instructions, reviewing and responding to client notes, monitoring process server updates, and updating the portal.
  • Conduct conflict searches, generate new matter numbers, open files and matters in the portal and file management system.
  • Print, scan, and copy documents as required.
  • Process bulk notice instructions, conduct title searches, generate documents, collate documents for post, and issue instructions for service.
  • Run basic daily reports to cross-check data, maintain service and postal records, and assist with daily, weekly, and monthly reporting.
  • E-file court documents, attend physical settlements, end of month file closures, boxing, and archiving of files.
  • Assist the team with administrative duties and support.

The successful candidate will possess excellent organizational skills, be able to meet deadlines, manage conflicting priorities, and demonstrate accuracy and attention to detail. Strong interpersonal skills are also essential when interacting with clients, managers, lawyers, and team members. Proficiency in using the Microsoft Office suite, particularly Excel, is a must.

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