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Administrative Support Specialist
2 months ago
About Montefiore
Montefiore is a leading provider of aged care services, dedicated to delivering high-quality care and support to older members of the community.
Job Summary
We are seeking an experienced Administrative Support Specialist to join our team at our Hunters Hill campus. As an Administrative Support Specialist, you will play a vital role in the efficient operation of our dementia-specific unit, providing administrative support to the Executive Care Manager and Deputy Care Manager.
Key Responsibilities
- Provide secretarial, administrative, and clerical support to the Executive Care Manager and Deputy Care Manager
- Assist with rostering, recording, and typing of meeting minutes and agendas
- Perform general office functions, including mailing, photocopying, archiving, faxing, and stationery orders
- Prepare memos, letters, and other correspondence
- Process incoming accounts, including invoices
- Maintain client feedback box
- Assist with general inquiries from consumers
- Communicate with Allied Health staff regarding appointments with consumers
- Issue employment packs to new employees
- Maintain record of staff mandatory training, police checks, and work rights
- Update changes to consumer details across all nursing files
- Ensure delivery of consumer's mail and newspapers
- Liaise with housekeeping to ensure consumer suites are ready for new admissions
Requirements
- Excellent verbal and written communication skills
- Ability to work well independently and in a team setting
- Strong attention to detail and ability to work well under pressure
- Effective time management and organisational skills
- High level of computer literacy and ability to multi-task
- Professional and courteous manner with a good understanding of privacy principles
About the Role
This is an exciting opportunity to join a dynamic and supportive team, working in a fast-paced environment that requires strong organisational and communication skills. As an Administrative Support Specialist, you will have the opportunity to make a real difference in the lives of our consumers and contribute to the success of our organisation.
What We Offer
We offer a competitive remuneration package, including NFP salary packaging, generous leave entitlements, and a highly supportive workplace culture with a genuine passion for continuous improvement and excellence.
