Facilities Management Specialist

3 weeks ago

Port Melbourne, Australia Skilled Jobs Australia Full time

Port Melbourne, VIC is home to a leading facilities management company with over three decades of experience.

The Company Overview

We are a reputable facilities management company established since 1987. Partnered with Knight Facilities Management Australia - a global provider of facilities supports services with operations in 13 countries and over 5,000 employees across the globe.

The Role

This role provides facilities management helpdesk services within the National Operations Control Centre (NOCC) team responsible for operational accounts. The key part of this job includes analysing, managing and organising information and data, and providing advice on policy for Planned, Reactive and Minor works using our Works Management System (WMS).

A typical day may look like:

  • Communication conduit between client stakeholders, facilities managers and subcontractors
  • Ensure accurate logging of jobs and data in system
  • Engage authorised external contractors to attend managed sites as required to ensure required works are attended to within response and resolution times
  • Proactively track and manage action items and external commitments within agreed timeframe
  • Undertake any administration duties required to support our delivery of facilities management services
  • Liaising with contractors on scheduled works and inspections
  • Keep all compliance records up to date including ESM documentation
  • Keep all maintenance records up to date
  • Overall responsibility for effective procedures including retention of data and management of calls
  • Manage the CMMS database, including report development
  • Manage warranty asset by directing work orders to the installer/ manufacturer

What we expect:

  • Ability to manage multiple work requests and suppliers across various sites simultaneously
  • Previous experience in building services or project facilities management
  • Excellent analytical and organisational skills, multi task and manage a high volume of work
  • Demonstrated knowledge of our structure, systems and processes
  • Exceptional customer and supplier management skills
  • Good interpersonal, written and verbal communication skills including the ability to liaise with both internal and external stakeholders
  • Self-motivated, performance driven, flexible and adaptable
  • Experience in the management of diverse facilities management issues
  • Reliable work ethic and willingness to develop professionally
  • Strong computer systems skills including Microsoft Suite and other programs associated with facilities management

Salary Range: $70,000 - $80,000 per annum + Superannuation.

We are an equal opportunity employer and supporter of workplace diversity. We strongly encourage Aboriginal and Torres Strait Islander applicants to apply.

  • Senior Procurement Specialist

    4 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About City FM AustraliaCity FM Australia is a leading provider of Facilities Management, Engineering and Energy solutions. We are committed to delivering safe, successful and sustainable outcomes for our partners.We are currently seeking a highly skilled Senior Procurement Specialist - Facilities Management to join our team on a fixed-term basis until 31...

  • Category Specialist

    1 month ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Job Title:Category Specialist - Facilities ManagementJob Summary:We are seeking a skilled Category Specialist to join our team and lead the development and implementation of our commercial service-related contracts strategy. The ideal candidate will have a strong background in procurement and technical services, with a proven track record of managing...

  • Senior Facilities Management Specialist

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Job DescriptionWe are seeking a highly skilled Senior Facilities Management Specialist to join our team at City Facilities Management.About the RoleThis is a fixed-term position until 31st July 2025, and we offer a competitive salary of approximately $120,000 per annum. You will work in a hybrid model with two days of remote working and have access to free...

  • Senior Procurement Specialist for Facilities Management

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About City FM AustraliaCity FM Australia is a leading provider of facilities management, engineering, and energy solutions. We strive to deliver safe, successful, and sustainable outcomes for our partners.Job Title: Senior Procurement Specialist for Facilities ManagementWe are seeking an experienced Senior Procurement Specialist to join our team on a...

  • Procurement Specialist

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Job DescriptionWe are seeking a skilled Procurement Specialist to join our team at City Facilities Management.About the RoleThis is a fixed-term opportunity until 31 July 2025. As a Procurement Specialist, you will be responsible for establishing and implementing category strategies for commercial service-related contracts.You will analyze the company's...

  • Procurement Specialist for Facilities Management

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Job SummaryWe are seeking a highly skilled Procurement Specialist to join our team at City Facilities Management. As a key member of our procurement team, you will be responsible for developing and managing strategic relationships with suppliers to ensure timely delivery of equipment.About the RoleThis is a 9-month fixed-term position with the opportunity to...

  • Strategic Facilities Procurement Specialist

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About the RoleWe are seeking a highly skilled Strategic Facilities Procurement Specialist to join our team at City Facilities Management. As a key member of our procurement team, you will play a crucial role in driving business growth and delivering exceptional results.Job SummaryThe successful candidate will be responsible for managing commercial...

  • Facilities Management Executive

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia is a leading provider of facilities management solutions, engineering, construction, and energy services. Our commitment to supporting our team ensures safe and reliable services to our partners.We offer:• Highly competitive remuneration package.• Autonomy in prioritising and planning your day.• Opportunities for career growth through...

  • Facilities Operations Specialist

    1 month ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    As a key member of our team at City Facilities Management, you will play a critical role in ensuring the efficient operation of our state-of-the-art Distribution Centre in Laverton.Key Responsibilities:• Ensure all maintenance programs, including reactive and preventative maintenance, are executed promptly and meet quality requirements.• Oversee the...

  • Facilities Manager

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we are committed to delivering exceptional facilities management services and technical advice to our clients. We are seeking a highly skilled and experienced Facilities Manager to join our team at the Coles state-of-the-art Distribution Centre in Laverton.About UsWe are a global leader in facilities management, engineering,...

  • Facilities Management Administrator

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we strive to deliver exceptional services in facilities management, engineering, construction, and energy solutions.We offer a comprehensive benefits package, including a hybrid working model that allows for excellent work-life balance and flexible work arrangements.Our recently renovated office features excellent amenities,...

  • Technical Procurement Specialist

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About UsCity FM Australia, a leading provider of world-class facilities management services, is seeking an experienced Technical Procurement Officer to join our team. With a strong focus on delivering safe, successful, and sustainable outcomes for our partners, we are committed to excellence in everything we do.

  • Facilities Management Specialist

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About City FM AustraliaWe are a global leader in Facilities Management, Engineering, Construction and Energy solutions. Our mission is to deliver safe and reliable services to our partners.What We OfferA highly competitive remuneration package including an EBAThe freedom to prioritize and plan your dayA friendly and supportive team environmentCareer growth...

  • Facilities Management Assistant

    1 week ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    About City Facilities ManagementCity Facilities Management is a renowned global leader in facilities management, engineering, construction, and energy solutions. Our commitment to supporting our team and ensuring safe and reliable services to our partners has earned us a reputation as a trusted partner.We offer a unique work environment that promotes...

  • Procurement Services Manager

    4 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Company OverviewCity FM Australia, a leading provider of facilities management services, is seeking a highly skilled Procurement Services Manager to join its team. The company offers world-class solutions for its partners, ensuring safe, successful, and sustainable outcomes.

  • Customer Service Representative

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    Job Title: Customer Service Representative - Facilities ManagementWe are seeking an enthusiastic and motivated individual to join our team as a Customer Service Representative - Facilities Management. This is a permanent opportunity that will take your career to the next level.

  • Procurement Strategist

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    City Facilities Management is a leading provider of facilities management solutions in Australia, with a focus on delivering safe, successful and sustainable outcomes for our partners.We are seeking an experienced Category Manager to join our team on a fixed-term basis until 31st July 2025. The successful candidate will have a strong background in...

  • Customer Service Representative

    3 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we're committed to delivering exceptional facilities management solutions that ensure safe, successful and sustainable outcomes for our partners.About the RoleThis is a fantastic opportunity for an enthusiastic and motivated customer service representative to join our fast-paced team. As a customer service representative,...

  • Procurement Services Manager

    2 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we provide world-class facilities management services that ensure safe, successful and sustainable outcomes for our partners.We are seeking a skilled Procurement Services Manager to join our team. This is a fixed-term role until 31 July 2025.Job DescriptionThe Procurement Services Manager will be responsible for establishing...

  • Customer Service Representative

    4 weeks ago

    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we offer a unique opportunity for an enthusiastic and motivated customer service representative to join our fast-paced team. As a key member of our customer service team, you will provide exceptional service to our valued customers, ensuring safe, successful, and sustainable outcomes.Key Responsibilities:Manage a high volume of...