Administrative Coordinator for Maintenance Contracts

5 days ago


Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

Exciting opportunity to join our dynamic team as an Administrative Coordinator for Maintenance Contracts with Australia Wide Trades Recruitment.

Location: Port Melbourne, Victoria

Salary: $38 per hour (temp), full-time position with 40 hours per week in the office, 8:00am to 4:30pm or 8:30am to 5:00pm, 1/2 hour lunch break.

We are seeking a highly motivated and detail-oriented individual to provide administrative support to the Contracts Administration Team Leader and Technical Support team. Key responsibilities include:

  • Maintaining current processes and workflows
  • Providing administrative assistance to the General Manager and Contract Managers
  • Maintaining an accredited list of subcontractors
  • Assisting in the preparation of monthly reports
  • Creating warranty contracts according to company procedures
  • Gathering information from subcontractors and suppliers as directed by the contract management team
  • Completing all contract information required
  • Assisting in coordinating contract management requirements including labour requirements for quoted work, timelines for subcontractors, parts delivery, etc.
  • Supporting the mobilisation of new and existing contracts
  • Administering preventative maintenance contracts

The ideal candidate will have excellent interpersonal, written, and communication skills, be self-motivated, enthusiastic, and have a 'can-do' attitude. Previous experience in a similar role is essential, with 3 to 5 years of experience preferred. Intermediate to advanced level of MS Office (Word, Excel, Outlook, PowerPoint, Access) and knowledge of Great Plains will be highly regarded.

As a valued member of our team, you will enjoy a range of benefits, including:

  • A competitive hourly rate
  • A dynamic and supportive work environment
  • Opportunities for career growth and development

If you are a motivated and detail-oriented individual looking for a challenging and rewarding role, please submit your application. We look forward to hearing from you



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