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Workplace Operations Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeWorkplace Coordinator Full time $75,000 - $95,000

We are on a mission to revolutionize the future of battery energy storage. Our disruptive platform dramatically reduces the cost of storage by unlocking significantly more energy from every battery cell.

Our core values fuel and motivate our work:

  1. Prioritize objectives that matter most, working with clear goals and understanding why they are right.
  2. Think critically, making decisions based on informed evaluations rather than hierarchy or intuition.
  3. Be decisive, prioritizing action and adapting as new data becomes available.
  4. Strive for quality and elegance in everything we do, distilling complexity and making things clear and impactful.
  5. Collaborate or fail, seeking partnerships essential to our success.
  6. Focus on the core task, achieving desired outcomes without contentment until done.

We welcome diverse experiences to fuel collective success, ensuring everyone can do their best work.

If you want to make a positive impact in renewable energy by advancing battery technology, join us. Even if you don't meet every requirement, apply - you might just be the perfect fit for our team.

About the Role

This role is based in our Melbourne office near Southern Cross Station. Flexibility for ad-hoc work-from-home days is provided.

You will play a pivotal role across technology enablement, workplace operations, and people & talent support. From ensuring new hires feel welcomed with the right tech and onboarding sessions, to managing day-to-day office needs and helping coordinate events, you'll be central to how our team works and thrives.

You'll have the opportunity to collaborate with team members across the entire organization, including those in global locations.

This is an ideal position for someone looking to build upon their existing foundation in IT support, workplace operations, or employee experience. You'll gain hands-on experience across multiple functions, learn from a collaborative and purpose-driven team, and grow in a role that offers real variety and impact.

You are comfortable managing competing priorities thanks to your previous experience in workplace coordination, employee experience, and/or IT support. You are intelligent, service-oriented, and detail-focused with strong organizational skills.

You are curious and eager to grow your skills across a range of operational and people-focused tasks. Importantly, you are a strong communicator who enjoys working cross-functionally and finding solutions and opportunities for improvement when faced with challenges.

Working within a scaling business exploring market opportunities in Australia and globally, you will focus on delivering excellence across three key areas:

  • TECHNOLOGY ENABLEMENT:
    • Prepare IT equipment and accounts for new team members.
    • Deliver introductory training on our systems and tools.
    • Troubleshoot and escalate technical issues as needed.
    • Manage hardware inventory and liaise with suppliers.
    • Identify opportunities to improve in-house technologies and systems.
    • Oversee secure and smooth offboarding processes.
  • WORKPLACE OPERATIONS:
    • Keep the office running smoothly by managing supplies, vendors, and maintenance.
    • Coordinate internal events, team celebrations, and offsites.
    • Track expenses, manage invoices, and maintain operational documentation.
    • Support office fit-outs or relocations in partnership with key stakeholders.
    • Foster a safe, welcoming, and productive workplace environment.
  • PEOPLE & TALENT SUPPORT
    • Schedule and support interview logistics.
    • Conduct background checks and employee onboarding.
    • Help develop training materials and employee documentation.
    • Maintain key employee records and coordinate Visa applications.
    • Provide administrative support to the Head of People.
Must-have experience:

Applicants must have full working rights in Australia and be willing to undergo pre-employment background checks (i.e. working rights, criminal history, and employment references).

  • Experience across workplace XP, HR support, IT support, or similar.
  • Exposure to a dynamic environment where multitasking and cross-functional support were required.
  • Previous experience managing or supporting IT onboarding/offboarding processes, basic troubleshooting (e.g. user access, peripheral setup), or working with ticketing/helpdesk tools.
  • Comfort with common business software (Google Workspace, Slack, Microsoft Office, etc.).
  • Demonstrated ability to manage logistics for events, meetings, or office services.
  • Experience liaising with suppliers and coordinating facility maintenance.
  • Experience working closely with People & Culture/HR teams, including some prior involvement in onboarding, interview scheduling, or employee documentation processes, would be beneficial.
  • Prior experience in, or a passion for, battery energy storage and renewable energy is desirable.
Why Us?

Our benefits are designed to support and enhance your work-life harmony:

  • Market-competitive salary and benefits.
  • Ownership opportunity as part of the Employee Share Option Plan.
  • Paid time off and holidays.
  • Gender-neutral paid parental, personal/carer's leave of absence.
  • Hybrid flexible work approach.
  • Purchased leave scheme.
  • Salary sacrifice for superannuation.
  • Education reimbursement.
  • No-cost commuting.
  • Free snacks and coffee in the office.
  • Team events and monthly socials.