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Senior Bid Coordinator

2 weeks ago


Melbourne, Victoria, Australia beBeeBid Specialist Full time
Job Description:

We are seeking a highly organized and detail-oriented individual to assist in the coordination and preparation of bid submissions, ensuring accuracy and compliance with client requirements. The successful candidate will have a keen eye for detail, excellent communication skills, and the ability to work collaboratively with multiple stakeholders.

  • Bid Submission Coordination: Assist in the coordination and preparation of bid submissions, ensuring all client requirements are met with accuracy and compliance.
  • Timeline Support: Support bid timelines, tracking deadlines and ensuring all milestones are achieved.
  • Collaboration: Work closely with business development, sales, and key stakeholders to compile and format tender content.
  • Document Management: Maintain bid templates, bid library, and style guides to ensure consistency and efficiency across submissions.
  • Proofreading & Editing: Proofread and edited bid documents to ensure clarity, accuracy, and professionalism.
  • Document Formatting: Coordinate document layout and production, ensuring visually appealing and well-structured submissions.
  • Post-Bid Reviews: Assist in post-bid reviews and analysis to enhance future bid processes.
  • CRM Maintenance: Maintain CRM (Hubspot) and other business development tools, ensuring transparency in activity and customer profiles.
  • Industry Awareness: Stay updated on industry trends, best practices, and regulatory changes that impact bid production.
  • Inclusive Workplace: Promote a harmonious and inclusive workplace, free from discrimination, harassment, and bullying.
  • Continuous Improvement: Contribute to fostering a culture of continuous improvement, driving excellence in bid production.
Requirements:
  • A bachelor's degree in business, marketing, communications, or a related field.
  • Minimum of 3 years experience in bid coordination, proposal writing, or a similar role.
  • Strong organisational and time-management skills with the ability to handle multiple projects simultaneously.
  • Excellent writing, editing, and communication skills.
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and proposal management software.
  • Attention to detail and ability to work under tight deadlines.
  • Strong collaboration and stakeholder management skills.
  • Understanding of bid production processes and industry-specific requirements.
  • Familiarity with graphic design and document layout tools.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Proven ability to maintain a high degree of accuracy in a high-pressure, deadline-driven environment.
  • Well-developed time management skills.
Benefits:
  • Outstanding long-term career development and growth opportunities.
  • A great team culture – dynamic, collaborative, and genuinely supportive.
  • A work environment where your contribution is valued and your success is celebrated.