Program Producer

3 days ago

Sydney, New South Wales, Australia beBeeProducer Full time $70,000 - $100,000

Program Management Role

We are seeking a talented Program Producer to join our team. The ideal candidate will have experience in content curation, programming and producing high-impact content.

The Program Producer will be responsible for supporting the Head of Conference Programming in all aspects of the program, including developing innovative multi-day programming and managing, curating and delivering a diverse program of talks, formats, and events.

  • Support the development of a comprehensive database of potential speakers, including existing and new contacts.
  • Conduct outreach to speakers, agents, and other networks to secure speakers, as well as research topics, speakers, and themes.
  • Assist with communications to speakers and their representatives, as well as drafting and maintaining speaker documentation and processes.
  • Liaise with industry and academic advisors to develop a comprehensive program of sessions.
  • Contribute to the overall conference format and program strategy, supporting the onboarding and communications of track evaluators, advisors, and speakers.
  • Build meeting agendas, take meeting notes, schedule meetings, update marketing copy, and handle other ad hoc tasks.
  • Coordinate the participation of internal and external stakeholders, such as partners, community organisations, VIPs, and venues.
  • Provide support to the Senior Leadership Team if required.
  • Prepare department reports and presentations.
  • Produce or brief speakers and moderators to shape the conversation.
  • Hold calls with speakers and their representatives, ensuring follow-through.
  • Schedule speaker sessions in a timely manner, adjusting schedules as conflicts arise.
  • Make decisions within specific time restraints in a high-pressure environment and be proactive.
  • Help collect, create, or co-create speaker assets and other adjunct material across the conference, with a particular focus on marketing timelines, copy, and deliverables.
  • Serve as the primary contact overseeing all aspects of conference programming and management of speakers and sessions.

About You

Essential Skills and Experience

- Proven experience in content curation, programming and producing high-impact content.

- Excellent written, verbal communication and research skills.

- Ability to curate, produce and manage large volumes of content.

- Strong project management skills.

- Ability to work under pressure and meet deadlines.

- Passion for innovation, creativity and technology.

- Strong attention to detail.

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