Administrative Assistant for Asset Management

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,121 - $76,300
Job Description

The role of an Administrative Assistant in our Asset Management team is a short-term maternity cover position. This job provides essential support to ensure the smooth operation and maintenance of our bus fleet.

Main Responsibilities:
  • Generating purchase requisitions and issuing approved purchase orders
  • Ordering parts, uniforms, supplies, and stationery for workshop operations
  • End-of-month fuel reconciliation (shared responsibility across the team)
  • Supporting payroll processes and resolving pay-related queries
  • Maintaining and updating mechanics' registers (licences, training, compliance, etc.)
  • Preparing KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinating inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid)
  • Assisting with event management and coordination for workshops and staff functions
  • Supporting the preparation, communication, and maintenance of rosters
  • Filing and maintaining workshop records
  • Carrying boxes and equipment (up to 15 kg) as required
Requirements

To be successful in this role, you will need proven clerical and administrative experience along with a sound understanding of procurement processes for materials and services, familiarity with automotive workshops and/or the bus industry, strong analytical and problem-solving abilities, excellent written and verbal communication skills, and the ability to plan, prioritise, and execute tasks under time pressures.

  • Experience with ERP systems such as Microsoft AX or SAP would be highly desirable.
  • You will also need the ability to safely lift and carry items up to 15 kg when required.
  • A willingness to assist across a variety of workshop, compliance, and operational tasks is essential.
About You

This role offers a great opportunity to work in a dynamic environment and develop your skills in administration and asset management.

  • Strata Administration Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Metro Asset Management Full time

    **Are you a highly organized and detail-oriented professional ready to excel in a fast-paced environment?**We are seeking a talented **Strata Administrative Assistant** to support our boutique Strata team.This is your opportunity to work closely with Strata Managers, delivering exceptional service and ensuring smooth day-to-day operations.**About the...

  • Asset Management Systems Administrator

    3 days ago

    Sydney, New South Wales, Australia City of Sydney Full time $124,111 - $141,051 per year

    Sydney CBDAsset Strategy & Systems/City Infrastructure & Traffic Operations (CITO)/City ServicesFull Time/Permanent$124,111 - $141,051 per annum plus superannuationCaring for our city, creating a future for allOur people are passionate about their communities and connected to their teams. They're motivated by our genuine commitment to diversity and...

  • Asset Management Systems Administrator

    7 days ago

    Sydney, New South Wales, Australia cityofsydn Full time $124,111 - $141,051

     Sydney CBDAsset Strategy & Systems/City Infrastructure & Traffic Operations (CITO)/City ServicesFull Time/Permanent$124,111 - $141,051 per annum plus superannuationCaring for our city, creating a future for allOur people are passionate about their communities and connected to their teams. They're motivated by our genuine commitment to diversity and...

  • Asset Management Advisor

    1 week ago

    Sydney, New South Wales, Australia Mbmpl Full time

    Sydney**MBM is a national independent Australian owned property consultancy providing Quantity Surveying, Building Consultancy, Tax & Asset Services, PPP Advisory, Infrastructure, Facilities Management Advisory and Expert Witness services.**- We are currently seeking a dynamic and experienced **Asset Management Advisor**to join our team at the **Sydney...

  • Facilities Asset Administration Specialist

    2 weeks ago

    Sydney, New South Wales, Australia beBeeAsset Full time $90,000 - $110,000

    Job Title: Engineering Asset Data AdministratorJob Description:This role is ideal for a motivated and organized individual with excellent data analysis skills. As an Engineering Asset Data Administrator, you will work closely with the team to evaluate data, develop reports, and provide valuable insights to clients across the property sector.Responsibilities...

  • Director Asset Management

    3 weeks ago

    Sydney, New South Wales, Australia Transport for NSW Full time

    OverviewIf you're after impact, there's no other organisation in Australia that delivers work on this scale.This is your opportunity to broaden your experience and perspectives, step out of the confines of a standard project role and expand your scope to work with an interconnected ecosystem of industry professionals.In this role, you'll:Join the outstanding...

  • Director Asset Management

    3 weeks ago

    Sydney, New South Wales, Australia Transport for NSW Full time

    OverviewIf you're after impact, there's no other organisation in Australia that delivers work on this scale.This is your opportunity to broaden your experience and perspectives, step out of the confines of a standard project role and expand your scope to work with an interconnected ecosystem of industry professionals.In this role, you'll:Join the outstanding...

  • Director Asset Management

    3 days ago

    Sydney, New South Wales, Australia Transport for NSW Full time $180,000 - $250,000 per year

    If you're after impact, there's no other organisation in Australia that delivers work on this scale. This is your opportunity to broaden your experience and perspectives, step out of the confines of a standard project role and expand your scope to work with an interconnected ecosystem of industry professionals.In this role, you'll:Join the outstanding...

  • Assistant Asset Manager

    4 weeks ago

    Sydney, New South Wales, Australia Buscojobs Full time

    An established Australian property fund manager is seeking a motivated and commercially minded Assistant Asset Manager to join its dynamic asset management team. This role offers the opportunity to work across a diverse portfolio of office and industrial assets, supporting the active management of high-performing real estate investments.You'll collaborate...

  • Associate, Infrastructure Investments

    2 weeks ago

    Sydney, New South Wales, Australia Brookfield Asset Management Full time

    LocationSydney - 10 Carrington Street, Level 21Business - InfrastructureBrookfield Infrastructure Group is one of Brookfield's primary operating groups. The Infrastructure Group is one of the world's largest infrastructure investors, owning and operating critical assets across the transport, utilities, energy, and data infrastructure sectors. The Group...