Senior Administrative Coordinator

4 days ago

Sydney, New South Wales, Australia Careerlink People Solutions Full time
About the Role

We are seeking an experienced Senior Administrative Coordinator to join our team on a 6-month contract. As part of our Executive Team, you will provide comprehensive and confidential support services, enabling our executives to advance organisational initiatives and goals.

The ideal candidate will be responsible for managing and preparing responses to high-level briefings and correspondence, anticipating requirements, ensuring deadlines are met, diary management and coordinating research and complex projects that support the work of the Executive Team.

Key Responsibilities
  • Provide a confidential, professional and discrete diary and administration support service to the Executive Team, including screening telephone calls and enquiries, prioritising and resolving urgent issues.
  • Recognise and deal with confidential matters and demonstrate integrity of the highest order.
  • Oversee, guide and follow-up with team members to coordinate and ensure service expectations and deadlines are fully delivered in accordance with the expectations of the Executive Team.
  • Coordinate and provide secretariat support to divisional meetings, including preparing and distributing agendas, minute taking and initiating and managing communication functions with key stakeholders.
  • Manage and prepare responses to high-level briefings and correspondence received by the Executive Team, including monitoring, prioritising, and responding to emails and providing authorised recommendations and approvals.
  • Coordinate and control research and complex projects that support the work of the Executive Team, including monitoring and tracking results, identifying issues and risks and developing clear and relevant reporting.
  • Manage a range of financial functions for the Executive Team, including monitoring and reporting on budgetary activities in a timely and accurate manner.
Requirements
  • Demonstrate significant experience in working with and supporting Executive and senior management, including recognising, prioritising and dealing discretely with confidential matters, comprehensive diary management and high-level document preparation.
  • Demonstrate significant experience in all relevant aspects of administrative, secretarial and meeting support functions, including minute taking, drafting correspondence and memos.
  • Excellent administrative and organisational skills, with a high level of attention to detail.
  • Exceptional professionalism and communication skills, including genuine drive, enthusiasm and passion to work as part of a cohesive professional team.
  • Demonstrate exceptional stakeholder engagement and customer service skills, with a proven ability to build and maintain relationships with diverse internal and external stakeholders.
  • Advanced knowledge and skills in using a wide range of PC applications, including Microsoft Office Suite.
  • Demonstrated experience in the use and maintenance of records and information management systems.
  • Demonstrated ability to work under broad direction, operate effectively in a fast-paced environment with changing priorities and exercise independent judgement, delegated authority and a significant level of responsibility.

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