Executive Coordinator Role in Global Financial Firm
2 weeks ago
The role of a Team Assistant is an exciting opportunity for individuals looking to take the next step in their career. This position is based in Melbourne CBD, offering a $90k package.
Company OverviewA global organisation and leader within the financial industry, this company prides itself on its commitment to quality and innovation. With over 18 years of experience in Australia, New Zealand, and the United Kingdom, they have established themselves as a trusted name in recruitment and HR solutions.
Job Description- Maintain seamless administrative and operational functions within the office, providing support to three distinct teams.
This includes managing and coordinating calendars and meetings, preparing correspondence, and ensuring databases and client files are up-to-date.
Responsibilities:- Managing and coordinating calendar and meetings both internally and externally
- Prepare correspondence including client packages, reports, proposals, and other documentation
- Managing the on-boarding and off-boarding of new clients and team members
- Maintaining firm policy, system processes, and implementing changes effectively
- Coordinating travel and team client functions
- Efficiently managing phone calls and all incoming and outgoing correspondence to the department
- Ensuring databases and client files are up to date and updated when required
- Attending to and monitoring urgent queries, issues, and action items
- Communicating and liaising with clients, prospects, and stakeholders
- Strong diary management, administration, organisational, and time management skills
- Previous experience working within a financial or professional services environment
- Experience supporting senior management in day-to-day duties
- Ability to communicate effectively both written and verbally
- Capacity to handle challenging situations in a professional and highly confident manner
- Experience working within high-pressure environments with the ability to be adaptable to competing demands
- High attention to detail with demonstrated initiative and problem-solving skills
- An accessible and supportive leadership team with clear vision and purpose
- Work within a global well-recognised company and brand
- Discounts for corporate memberships
- Development and training opportunities
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