Executive Coordinator Role in Global Financial Firm

2 weeks ago


Melbourne, Victoria, Australia people2people Full time

The role of a Team Assistant is an exciting opportunity for individuals looking to take the next step in their career. This position is based in Melbourne CBD, offering a $90k package.

Company Overview

A global organisation and leader within the financial industry, this company prides itself on its commitment to quality and innovation. With over 18 years of experience in Australia, New Zealand, and the United Kingdom, they have established themselves as a trusted name in recruitment and HR solutions.

Job Description
  • Maintain seamless administrative and operational functions within the office, providing support to three distinct teams.

This includes managing and coordinating calendars and meetings, preparing correspondence, and ensuring databases and client files are up-to-date.

Responsibilities:
  • Managing and coordinating calendar and meetings both internally and externally
  • Prepare correspondence including client packages, reports, proposals, and other documentation
  • Managing the on-boarding and off-boarding of new clients and team members
  • Maintaining firm policy, system processes, and implementing changes effectively
  • Coordinating travel and team client functions
  • Efficiently managing phone calls and all incoming and outgoing correspondence to the department
  • Ensuring databases and client files are up to date and updated when required
  • Attending to and monitoring urgent queries, issues, and action items
  • Communicating and liaising with clients, prospects, and stakeholders
Required Skills and Qualifications:
  • Strong diary management, administration, organisational, and time management skills
  • Previous experience working within a financial or professional services environment
  • Experience supporting senior management in day-to-day duties
  • Ability to communicate effectively both written and verbally
  • Capacity to handle challenging situations in a professional and highly confident manner
  • Experience working within high-pressure environments with the ability to be adaptable to competing demands
  • High attention to detail with demonstrated initiative and problem-solving skills
Benefits:
  • An accessible and supportive leadership team with clear vision and purpose
  • Work within a global well-recognised company and brand
  • Discounts for corporate memberships
  • Development and training opportunities


  • Melbourne, Victoria, Australia people2people Full time

    Join a global financial firm as an Executive Coordinator and take the next step in your career. This opportunity is ideal for someone with strong administration, organisational, and time management skills.The role involves coordinating calendar and meetings, preparing correspondence, managing onboarding and offboarding, maintaining policy and system...


  • Melbourne, Victoria, Australia AFL Recruitment Full time

    Job OverviewWe are seeking a seasoned Senior Financial Regulatory Lawyer to join our esteemed client, a pioneering international law firm renowned for its excellence in financial services and regulatory matters.Key ResponsibilitiesAdvise and represent BLUE-CHIP clients on complex issues related to AML/CTF Act, National Consumer Credit Protection Act, Banking...


  • Melbourne, Victoria, Australia Dean & Ling Executive Full time

    **About the Role:**We are seeking a highly skilled and experienced Financial Controller to join our team at Dean & Ling Executive in Hawthorn, Australia.As a key member of our finance leadership team, you will play a critical role in supporting the Group FC in driving financial performance, ensuring timely month-end completion, and developing strategic...


  • Melbourne, Victoria, Australia people2people Full time

    About the RoleGlobal Law Firm OpportunityImmerse yourself in the world of law within a reputable global firm, boasting over 30 offices worldwide. Renowned for their excellence in legal services, they tackle complex challenges for multinational clients across various domains, including Litigation, Mergers & Acquisitions, and Intellectual Property.Despite...


  • Melbourne, Victoria, Australia The Search Firm Full time

    About the RoleThis is an exciting opportunity to join The Search Firm as an analytically minded accountant to support the company's growth agenda.Main Responsibilities:Provide accurate and insightful reporting and strategic analysis to the CFO and senior management.Assist with month and year-end reporting, working capital management, 3-way budgeting &...


  • Melbourne, Victoria, Australia Grant Executive Search Full time

    About the Role:">This senior marketing position is a rare opportunity to join a top-tier investment management organisation on their exciting global growth strategy.As part of the marketing leadership team, you will be focused on developing and executing digital marketing campaigns that align with the company's brand and approved best practices.The ideal...


  • Melbourne, Victoria, Australia Dean & Ling Executive Full time

    This is a unique opportunity for a commercially astute senior finance professional to join the Leadership Team at Dean & Ling Executive, a highly successful Melbourne-based law firm.Reporting directly to the Board and working closely with stakeholders throughout the business, you will manage and lead a dedicated internal Corporate Services team to...


  • Melbourne, Victoria, Australia Gatehouse Legal Recruitment Full time

    Gatehouse Legal Recruitment is seeking an experienced Executive Administrator to join a successful boutique CBD law firm.About the OpportunityThis 12-month contract role offers the chance to oversee the general management of the firm, including assisting with accounts functions.The ideal candidate will have experience in office management or...

  • Audit Professional

    3 weeks ago


    Melbourne, Victoria, Australia BDO Full time

    Excel your career in a global firm with BDO, where you'll have the opportunity to progress in a dynamic and purposeful professional services organisation.About BDOBDO offers a thriving audit practice that works with some of Victoria's most exciting, established, and emerging companies (private and public).Salary and BenefitsA commensurate remuneration...


  • Melbourne, Victoria, Australia People2People Full time

    Job OverviewWe are seeking a highly organized and experienced Executive Assistant to support a Partner in our Melbourne office. As a key member of the team, you will be responsible for managing a busy diary, coordinating complex travel arrangements, and providing vital administrative support.Key ResponsibilitiesManaging national and international travel...


  • Melbourne, Victoria, Australia BDO Full time

    BDO is a leading professional services firm that offers exciting opportunities for ambitious individuals to grow their careers. We have multiple positions available for Financial Auditors in our Melbourne CBD office.About the RoleWe are seeking highly skilled and motivated professionals to join our thriving audit practice. As a Financial Auditor, you will...


  • Melbourne, Victoria, Australia Insignia Financial Full time

    About UsAt Insignia Financial, we pride ourselves on being one of Australia's leading financial advisory firms. Our team is dedicated to building deep relationships with our clients to deliver greater peace of mind about their current needs and financial futures.A Career in Financial AdviceWe have a proud history of helping Australians achieve real financial...


  • Melbourne, Victoria, Australia The Search Firm Full time

    Job OverviewWe are seeking a seasoned Tax Advisory Manager to join our mid-size professional services firm. In this key leadership role, you will oversee a diverse portfolio of clients and contribute to the growth and development of our tax and business advisory division.About The Search FirmThe Search Firm is a leading provider of tax and business advisory...


  • Melbourne, Victoria, Australia The Search Firm Full time

    The Search Firm is embarking on a new phase of growth and seeks an analytically minded accountant to join its team. Reporting directly to the CFO, you will provide accurate and insightful financial reporting and strategic analysis.As a key member of the finance function, you will be responsible for assisting with month and year end reporting, working capital...


  • Melbourne, Victoria, Australia Benneaux Full time

    Benneaux, a reputable public practice firm, is seeking a Business Financial Consultant to join their team of professionals.This role involves working with innovative clients presenting a wide variety of financial and management issues. As a Business Financial Consultant, you will receive partner mentoring and guidance within a culture that supports and...


  • Melbourne, Victoria, Australia Ablethorpe Recruitment Full time

    Ablethorpe Recruitment, a specialist legal recruitment agency operating in Australia and internationally, presents a unique opportunity for experienced Energy Lawyers to join leading global firms.With our team having been awarded Best Agency (Legal) VIC and Best Legal Recruiter (Stuart Ablethorpe) VIC 2022 across the Sourcr Awards, you can trust that your...


  • Melbourne, Victoria, Australia KPMG Full time

    Company OverviewKPMG is a global professional services firm that provides audit, tax and advisory services to individuals and businesses.SalaryThe estimated annual salary for this role is $120,000 - $180,000, depending on experience and qualifications.Job DescriptionThis is a dynamic and challenging role that requires strong financial planning and analytical...


  • Melbourne, Victoria, Australia Herbert Smith Freehills Full time

    About Herbert Smith FreehillsWe are a leading global law firm with over 150 years of experience in delivering high-profile work that matters to our clients. Our firm advises many of the largest and most ambitious organisations across all major regions of the globe.The OpportunityWe are seeking expressions of interest from customer-focused individuals who are...


  • Melbourne, Victoria, Australia People2People Full time

    Company OverviewA leading Australian law firm is seeking an Executive Office Coordinator to join their team. With a strong focus on client service and operational excellence, the firm has established itself as a warm, welcoming, and inclusive practice.


  • Melbourne, Victoria, Australia people2people Full time

    About The Role:Our Melbourne office is seeking a highly skilled Guest Services Coordinator to deliver exceptional customer service to our clients and stakeholders. This role is ideal for a customer-oriented professional with barista training who is eager to excel in a corporate environment. Key Responsibilities include providing impeccable service,...