Administrative Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeSupport Full time $79,800 - $93,600
Site Administrator Position

This role plays a vital part in ensuring that program managers, coordinators, team leaders, and administrators receive the highest standard of business, administrative, and customer support to enable the effective delivery of access health primary health and harm reduction services.

You will successfully:

  • Work collaboratively with the program manager to ensure oversight of key accounts payable and IT business functions.
  • Provide administrative and business support with accounts payable, fleet car management, asset management, maintenance management, procurement requirements, and continuous quality improvement projects.
  • Assist with IT software and hardware.
  • Coordinate site postal and mailing requirements.
  • Ensure building and office equipment works and organize for servicing, maintenance, and/or purchasing as required.
  • Order and oversee material aid, service stocking, and food programs.
  • Assist program managers and leadership teams with the reconciliation of accounts payable tasks including petty cash, invoice payments, imprest cards, client brokerage expenses, material aid vouchers, and program acquittals.
  • Assist program managers and leadership teams with revenue accounting tasks including raising invoices for program reimbursements, identifying and receipting deposits, and banking requirements.
  • Coordinate furnishing requirements through the provision of ergonomic assessments to aid the wellbeing of staff, i.e., standing desks.
  • Conduct WHS site inspections, arrange quarterly meetings, and prepare end-of-year files associated with supporting schedules including overseeing building security systems management, gardeners, pest control, and other regular site/building activities.

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