The HR Administration role is a key position within Arna Pharma, responsible for providing support in various HR functions and ensuring the efficient operation of the HR department. This role requires attention to detail, strong organizational skills, and the ability to handle sensitive information confidentially.

• Recruitment and Selection Administration: Undertake all recruitment and selection related administration, including advertising, managing recruitment inboxes, scheduling interviews, and liaising with applicants.
• On-boarding and Off-boarding Processes: Coordinate and manage on-boarding and off-boarding processes for employees, contractors, and temporary staff, including assisting with inductions where needed.
• HR Record Management: Monitor and track completion of activities such as induction programs and probation reviews, and undertake administration related to cyclical people activities such as performance reviews and salary advancements.
• Employee Movement and Changes: Coordinate processes, documents, and records for employee movements and changes, including producing and updating organizational charts.
• HR Document Preparation: Prepare employment contracts, letters, new employee packs, induction packs, and other HR documents and correspondence.
• Training and Development: Coordinate training and development requirements, make course bookings, liaise with attendees and facilitators, and manage and track attendance.
• HR Data Management: Maintain all HR records, files, registers, and databases.
• Payroll Support: Collate and provide payroll variations information/paperwork to the Assistant Accountant and work closely on payroll processing, acting as back-up if needed.
• HR Enquiries and Information: Manage internal and external HR enquiries, respond to information requests, and maintain information flows with business areas regarding HR processes.
• Work Health and Safety: Coordinate administration of Work Health and Safety matters and related activities.
• General Administration: Undertake general administration tasks to ensure the effective operations of the Unit, including preparation of payment requests, travel arrangements, coordinating meetings, and providing general administrative support to the Company.
• Office Services: Assist with office services, front office reception, and switchboard tasks when needed.
• HR Projects and Programs: Contribute to the delivery of HR projects and programs.
• Stakeholder Relationships: Maintain effective relationships with internal and external stakeholders.

• Experience: Experience in general administration, reporting, and document management, preferably within a Human Resources function.
• Administration and Communication Skills: Strong administration and written communication skills with excellent attention to detail and passion for delivering work to a high standard.
• Organizational and Time Management Skills: Strong organizational and time management skills, including the ability to manage competing and/or changing priorities, and deliver to deadlines.
• Teamwork and Communication: Proven team-oriented approach to work, with demonstrated ability to work collaboratively and coordinate information flows within the team and with other business areas.
• Communication and Interpersonal Skills: Well-developed communication and interpersonal skills and the ability to interact positively with a wide variety of stakeholders with the confidentiality, professionalism, and discretion required in a HR function.
• Drive and Initiative: Demonstrated drive and initiative, with a proactive approach to work and willingness to undertake tasks outside of core remit.
• Research and Analytical Skills: Good research, analytical, and problem-solving abilities.
• Technical Skills: Advanced proficiency in Microsoft Office Word, Excel, Outlook, PowerPoint, and preferably Visio, and experience using databases and online systems.