Highly Skilled Executive Support Specialist
1 day ago
Our organization seeks a high-caliber Executive Assistant to provide premium support services to our Chief Executive Officer.
This role plays a pivotal part in the delivery of our strategic plan, governance activities, and executive decision-making processes. The successful candidate will serve as a trusted partner to the CEO, offering centralized coordination and key liaison services with internal and external stakeholders.
Key responsibilities include:
- Managing the CEO's complex calendar, appointments, and travel arrangements.
- Preparing agendas, minutes, briefing materials, and high-quality correspondence.
- Coordinating subpoena management with precision and confidentiality.
- Leading the planning and execution of critical events, including leadership forums and Board engagements.
- Ensuring effective communication on behalf of the CEO and following up on action items.
- Facilitating the smooth preparation and distribution of Executive and Board documentation.
We are looking for someone with:
- A minimum of 5 years' experience in a senior executive support or similar role.
- A current C class Driver's Licence (QLD).
- A relevant tertiary qualification in Business Administration.
Core competencies include:
- Exceptional organizational skills with the ability to manage competing priorities professionally.
- Excellent written and verbal communication skills, including drafting high-level correspondence and Board documentation.
- Strong interpersonal skills and ability to build professional relationships with internal and external stakeholders.
- A high level of discretion, judgment, and confidentiality in handling sensitive matters.
- A proactive, solutions-focused approach, capable of working both autonomously and collaboratively.
- Experience in coordinating and managing subpoena processes with accuracy and legal compliance.
- Proven ability to plan and deliver strategic and high-profile events.
- Proficiency in Microsoft Office and governance platforms such as BoardPro.
- A strong attention to detail and commitment to quality outcomes.
About us:
We are a large, vibrant, and well-respected not-for-profit organization providing services across various areas.
We value professionalism, diversity, and inclusivity, and offer opportunities for growth and development.
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