Business Operations Coordinator
7 days ago
About ClearCompany
We are a leading civil construction company in Australia, committed to delivering high-quality services to our clients. With a diverse team of office and field staff, we operate a personnel division and a plant and machinery rental branch.
Job Description
The Office Administration & Operations Manager is responsible for overseeing daily office operations, leading and supervising administrative staff, and managing document control processes. This position requires strong leadership and staff management skills, excellent organizational and time-management abilities, and proficiency in office software.
Responsibilities
- Oversee daily office operations for a team of office staff
- Lead and supervise administrative staff to ensure efficient workflow and performance
- Manage document control processes to ensure proper handling, storage, and retrieval of documents
- Develop and streamline office workflows to improve efficiency and productivity
- Support coordination of labor hire and plant rental operations in collaboration with relevant teams
- Maintain office supplies, equipment, and manage office space
- Oversight of financial and administrative processes such as invoicing, payroll coordination, and budgeting
- Assistance in recruitment and onboarding processes for office and field staff
- Support in organizing meetings, events, and staff training sessions
- Ensure compliance with workplace health and safety regulations and policies
- Handle general office correspondence and liaise between the field and office teams
Requirements
- Proven experience in office administration or management, preferably within the construction industry
- Strong leadership and staff management skills, with the ability to motivate and guide a team
- Excellent organizational and time-management abilities
- High attention to detail and strong document control skills
- Proficiency in office software (MS Office Suite, document management systems, etc.)
- Strong communication and interpersonal skills
- Ability to adapt in a fast-paced and evolving work environment
- Experience in managing workflows, HR processes, and basic accounting/admin functions
- Knowledge of safety regulations and compliance is an advantage
- Experience with labor hire or plant and machinery rental operations is a plus
What We Offer
- Opportunity to make a real impact in a growing company
- Collaborative, supportive, and dynamic team environment
- Competitive salary and benefits package
- Work-life balance and variety of challenges
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