Pre-Contracts Coordinator

5 days ago

Sydney, New South Wales, Australia beBeeAdministrator Full time $120,000 - $200,000

Job Overview:

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  • The role of the Bid Administrator is pivotal in supporting our Estimating and Bid Management teams. This position requires an individual with strong coordination skills, a keen eye for detail, and experience in administrative roles.
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Responsibilities:

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  1. Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's) ensuring they are disseminated to the team.

  2. Configure and maintain project and client records within our Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) systems.

  3. Establish and manage SharePoint folders, access permissions, and documentation.

  4. Collaborate with the team to coordinate and update confidentiality agreements, bid programs, budgets, and organisational charts.

  5. Manage version control of client documents, tracking updates and sharing them with the team.

  6. Oversee tender communications, including requests for information (RFI's), coordinating responses from the team.

  7. Arrange and coordinate tender review meetings, preparing supporting packs and presentations.

  8. Assist in facilitating debriefs following unsuccessful tenders to support continuous improvement.

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Requirements:

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  • Previous experience in an administrative or coordination role, ideally with exposure to bids, estimating, or construction.
  • Proficiency in Microsoft Office and document management tools.
  • Experience with SharePoint or similar systems is advantageous.
  • Excellent written and verbal communication skills.
  • A collaborative approach and willingness to learn the pre-contracts/bids process.
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