Office Facilities Manager

We are looking for a highly skilled and organized individual to fill the role of Office Services Manager. This position plays a vital role in ensuring the smooth operation of our office facilities, and we require someone who can effectively manage day-to-day operations.

The successful candidate will be responsible for managing all aspects of office services, including maintenance, repairs, and upgrades. They will also be responsible for implementing policies and procedures related to safety, security, and environmental sustainability.

In addition to these responsibilities, the Office Services Manager will work closely with various teams to ensure that our office facilities meet the needs of our employees and customers. This includes coordinating logistics for relocations, updating floor plans, and providing regular occupancy reporting.

To be successful in this role, you will need excellent planning, organizational, and communication skills. You should be able to multitask, work independently, and adhere to strict guidelines. Experience in office services management within a corporate office environment is essential, as well as supervisory/management experience.

You will have a strong understanding of administration, organizational, and time management skills, as well as the ability to communicate at all levels. A Certificate or accreditation in facilities management is desirable.

This role offers a challenging and varied workload, with opportunities for career development and growth. If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply.

Key Responsibilities:

• Liaise with project managers and administrators on ongoing basis to ensure timely resolution of building maintenance issues.
• Lead and manage project office set-ups/relocations based on requirements.
• Ensure third-party contractors/service providers adhere to safety standards and procedures.
• Manage/review supplier service levels for location.
• Report/co-ordinate building-related maintenance/repair requests.
• Perform weekly floor walks to ensure floors are clean and free of hazards.
• Coordinate preventative maintenance works as required.
• Attend team meetings/meet with building management representatives regularly.
• Lead/co-ordinate logistics for internal/external relocations.
• Update office floor plans regularly.
• Provide regular occupancy reporting.
• Review purchasing expenditure to ensure spend is managed within budget.
• Ensure all aspects of building works are correctly scoped/budgeted.
• Submit supplier invoices to Shared Services Centre in timely manner.
• Ensure new vendors complete SSC supplier forms prior to engagement.
• Arrange facilities requirements for new starters alongside HR/Admin/IT.
• Manage office front-of-house receptionist(s) team.
• Liaise closely with internal stakeholders to ensure safe/compliant working environment.
• Co-ordinate fire wardens/fire drills as required by building management.
• Ensure first aider lists/equipment are up-to-date/first aid kits restocked regularly.
• Upload Energy Consumption data into Envizi system.

Requirements:

• Excellent planning, organisational and communication skills.
• Multitasking and ability to work independently.
• Strong written and verbal communication skills.
• Sound administration, organisational and time management skills.
• Ability to communicate at all levels.
• Certificate or accreditation in facilities management (desirable).

Benefits:

• Flexible work arrangements.
• Variety and challenge in the role.
• Career development opportunities.

About Us:
We are a global professional services company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of engineering and consulting to the last stages of installation and commissioning.