Executive Assistant

4 weeks ago

Canberra, ACT, Australia APS Full time

About the Role

The APS 4 Executive Assistant will provide high-level executive support to the Director General Integrated Air and Missile Defence in a fast-paced environment. This role requires delivering exceptional support, managing schedules, coordinating meetings, and handling multiple tasks efficiently.

Key Responsibilities

  • Perform front of office support functions, including greeting visitors, receiving and responding to enquiries, and managing schedules.
  • Identify time conflicts and present solutions.
  • Build and sustain relationships to work collaboratively within the work area and other areas of Defence.
  • Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
  • Display initiative and apply sound judgment in providing executive and administrative assistance.
  • Arrange, coordinate, and reconcile all aspects of domestic and international travel in line with Defence Travel Policy.
  • Maintain records management systems in line with Defence policies and procedures.

About Our Team

The team consists of the Director-General, a 1* Officer, and the Staff Officer. The relationship between the DG, the EA, and the SO is pivotal for Branch success. The EA supports the DG by managing schedules, meetings, travel, and overall time management, enabling the DG to focus on strategic priorities.

Our Ideal Candidate

The successful candidate will possess a unique blend of skills and attributes essential for effective support to the DG. They will excel in organisational skills, managing schedules, and have strong verbal and written communication abilities. Discretion and trustworthiness are paramount, as they will often handle sensitive information. A proactive attitude is required to anticipate the Branch needs and take initiative, while adaptability ensures they can adjust to changing priorities.

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