Dedicated Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia BDO Australia Full time

About BDO Australia

We are a growing and market leading professional services firm, providing our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our national and global footprint allows us to offer a wide range of career pathways, from advisory to audit and accounting services.

We pride ourselves on fostering a supportive and inclusive environment where every team member is valued.

We believe in:

  • Collaboration: Working together to achieve common goals and celebrating our successes as a team.
  • Innovation: Encouraging creativity and new ideas to drive continuous improvement.
  • Professional Growth: Providing opportunities for learning and development to help you reach your full potential.
  • Work-Life Balance: Promoting a healthy balance between work and personal life to ensure overall well-being.
  • Community: Building a strong sense of community within the workplace, where everyone feels connected and supported.

About the Role

This is an excellent opportunity for a highly organized and proactive individual to join our Advisory team as a Personal Assistant.

You will be responsible for providing essential support to our Partners and offering ad hoc assistance within the wider team.

Your contributions will be crucial in ensuring the smooth operation and success of our team.

The successful candidate will have:

  • Demonstrated experience in a similar role gained within a corporate environment.
  • Ideally advanced skills in the use of Microsoft Suite (intermediate level acceptable for Excel).
  • A high degree of confidentiality, professionalism, maturity, and integrity.
  • An approachable nature with a strong desire to assist and support colleagues.
  • A proactive and conscientious attitude, with a commitment to excellence in all tasks.
  • A positive attitude, self-motivation, and enthusiasm for the role.
  • Exceptional organizational skills and attention to detail for both self and team.
  • Oustanding customer service and responsiveness to both internal and external stakeholders.
  • A collaborative team player, always ready to assist colleagues at all levels.

What You'll Be Doing:

  1. Calendar and Inbox Management: Skillfully manage Partner calendars and inboxes, ensuring timely responses and actions.
  2. Travel and Expenses: Coordinate travel bookings and handle expense claims with accuracy and efficiency.
  3. Timesheet Submission: Ensure timely submission of timesheets for the team.
  4. Meeting and Event Coordination: Organize and coordinate meetings and events flawlessly.
  5. Financial Administration: Provide robust financial administrative support, including processing accounts for payment.
  6. Tender Preparation: Assist in preparing tenders, maintaining credentials, and supporting business development efforts.
  7. Client Onboarding: Oversee client onboarding processes, ensuring compliance and updating the practice management system.
  8. People Initiatives: Support team functions, meetings, training sessions, and staff movements.
  9. Document Management: Maintain efficient document management practices.

About the Salary

The estimated salary for this position is $60,000 - $80,000 per annum, depending on experience.

About the Benefits

We offer a wide range of benefits, including:

  • Competitive salary and bonus structure.
  • Generous superannuation and leave entitlements.
  • Opportunities for professional growth and development.
  • A supportive and inclusive work environment.
  • A comprehensive health and wellbeing program.

About the Culture

We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA).

We believe in ONE, BOLD, HUMAN, STRIVE, and HEART values and strive to live up to these principles every day.

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