Administrative Project Coordinator

2 weeks ago

Melbourne, Victoria, Australia Newcrest Mining Full time

We are seeking a highly skilled and experienced Administrative Project Coordinator to support the Cadia Tailings STSFX Project in Melbourne or Orange, NSW.

This role involves providing comprehensive administrative assistance to the project team, including facilitating contractor induction, coordinating mobilization of staff, consultants, and visitors, and managing onboarding/offboarding processes.

The successful candidate will possess strong project administrative skills, excellent communication abilities, and adept problem-solving capabilities.

Key Responsibilities:

  • Support project planning and delivery by facilitating communication between contractors and stakeholders.
  • Attend project meetings and arrange external meetings with stakeholders.
  • Assist project team with administrative tasks.
  • Manage onboarding/offboarding processes for contractors and project team members.
  • Coordinate mobilization of staff, consultants, and visitors including IT requirements and training.

Project Management Support:

  • Record and distribute accurate meeting minutes.
  • Assist in developing project presentations and documentation.
  • Format, manage, and register documents and initiate approval workflows.
  • Assist with month-end reporting.

Project Services:

  • Support project control by assisting with purchase requisitions, updating cost trackers, and managing contractor invoicing.
  • Assist document control team during peak periods and run Aconex reports.
  • Compile safety status reports for month-end reporting in CHESS.

Environment, Health & Safety:

  • Demonstrate unwavering commitment to providing a safe and healthy work environment.
  • Implement appropriate risk assessment and management strategies in line with safety standards.
  • Ensure projects adhere to safety regulations, laws, and standards with zero tolerance for non-compliance.
  • Stay updated on emerging environmental and health and safety standards.
  • Communicate safety and environmental processes to partners, vendors, and contractors.
  • Lead by example in safety leadership through regular field interactions and participation in safety programs.

You will also possess the following:

  • Prior administrative experience, preferably within the mining industry, although candidates with backgrounds in non-mining administration are also encouraged to apply.
  • In-depth administrative knowledge with the ability to drill down on large volumes of data.
  • Ability to quickly format and style documentation into the Newmont standard.
  • Experience within SAP, CHESS, SharePoint, and Aconex.
  • Proficient with Microsoft Office suite.
  • Proficiency in multitasking.
  • Capability to communicate effectively with a diverse array of internal and external stakeholders.

Estimated Salary: AU$80,000 - AU$110,000 per annum

About Us:

Newcrest Mining is a leading gold mining company that values its people and provides opportunities for growth and development. We strive to create a safe and healthy work environment where our employees can thrive.

Benefits:

Our benefits package includes access to flexible work arrangements, professional development opportunities, and a range of wellness programs.

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