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Corporate Governance Specialist

1 month ago

Melbourne, Victoria, Australia IOOF Holdings Limited Full time

About the Role

We are seeking an experienced Assistant Company Secretary to join our team at IOOF Holdings Limited. As a key member of our Company Secretary team, you will provide high-quality company secretariat and corporate governance support to our boards and committees.

Key Responsibilities:

  • Act as Committee Secretary and alternate for the Company Secretary at board meetings.
  • Assist with the maintenance of company registers for IOOF Holdings Limited companies.
  • Arrange Board and Committee meetings and agenda, take minutes and matters arising, and complete other company secretarial and governance-related tasks as required.
  • Build Board packs for Board and Committee meetings.
  • Review Board and Committee papers.
  • Review and maintain working knowledge of the Constitutions of IOOF Holdings Limited companies.
  • Liaise with stakeholders in the lead-up to Board and Committee meetings.
  • Assist with auditor and regulatory investigations and requests.
  • Support project-related tasks, change initiatives, and other ad-hoc deliverables as required.

Requirements:

  • Tertiary qualification in Law, Commerce, or a related discipline.
  • Graduate Diploma of Applied Corporate Governance or currently completing this qualification.
  • At least 3-5 years' experience as an Assistant Company Secretary or in a governance-related role, ideally in the financial services sector.
  • Experience with Diligent Board Books is highly regarded.
  • Knowledge of company secretariat practices, Corporations Act, and APRA requirements is desirable.
  • Excellent writing, communication, and analytical skills.
  • Well-developed organisational and coordination skills.
  • Experience interacting with directors and senior management.
  • Able to develop and maintain strong internal and external stakeholder relationships.
  • Able to plan and prioritise tasks, work under pressure to meet business and statutory timeframes.
  • Collaborative mindset and ability to work within the Company Secretary team.
  • Able to take responsibility for accountabilities and provide high-quality, timely results while offering flexibility and a proactive approach.
  • Able to communicate with all levels of staff in a professional, positive, and respectful manner.
  • Able to exercise initiative, judgment, tact, and discretion.
  • Able to work independently at a high level and meet strict deadlines.
  • Highly organised, proactive, with strong attention to detail, high-level interpersonal skills, and commitment to quality service delivery.

About Us

IOOF Holdings Limited is a leading wealth management organisation, undertaking a rapid and exciting transformation. We have been helping Australians secure their future since 1846. During that time, we have grown substantially to become a leading provider of quality financial services. We now manage and administer more than $200 billion of client monies and are listed on the Australian Securities Exchange in the ASX top 200.