Office Support Professional

4 days ago

Mackay, Queensland, Australia Celleng Full time
About the Role

We are seeking an experienced Executive Assistant - Administration to join our team at Celleng. As a key member of our administration team, you will be responsible for providing high-level administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.

Key Responsibilities:

  • Provide administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails.
  • Maintain a clean, organized, and well-maintained office environment, ensuring all necessary supplies and equipment are readily available.
  • Manage calendars, schedule appointments, and coordinate meetings for staff and management, ensuring timely and efficient communication.
  • Plan and coordinate office events, meetings, and conferences, arranging logistics and preparing materials as required.
  • Arrange travel requirements for company staff, including flights, accommodation, and hire vehicles, ensuring smooth and stress-free travel arrangements.
  • Maintain accurate and up-to-date records, including filing systems, databases, and employee training records, ensuring confidentiality and security of sensitive information.
  • Provide excellent customer service to clients, vendors, and employees, responding to inquiries and resolving issues in a professional and courteous manner.
  • Obtain quotes from suppliers, organize purchase orders, and maintain the Purchase Order Register, ensuring purchased goods are delivered within project or office timelines and requirements.
  • Book pre-employment medicals, arrange personal protective equipment (PPE), and ensure qualifications and tickets are entered into client contractor portals prior to project site entry.
  • Support staff with project site access training and site-specific inductions, updating client contractor management portals for new and existing staff.
  • Responsible for allocation and tracking of all company vehicles, updating the Fringe Benefits Tax (FBT) Report with vehicle logbook details on an annual basis.
  • Update the Labour Hire Portal with company labour hire data for the company on a 6-monthly basis.
  • Generate project labels as required.

  • Disability Support Professional

    3 days ago

    Mackay, Queensland, Australia Southern Cross Support Services Full time

    About Southern Cross Support ServicesWe are committed to providing high-quality care and support to individuals with disabilities and diverse needs.Our mission is to foster an inclusive environment where every individual can achieve their highest potential.Job DescriptionAs a Client Care Coordinator, you will provide personalized care and support to...

  • Disability Youth Support Professional

    4 days ago

    Mackay, Queensland, Australia Southern Cross Support Services Full time

    Job Title: Residential Care SpecialistThis role offers a unique chance to apply transferable skills in a new and exciting setting, supporting and empowering young individuals to reach their full potential. As a Residential Care Specialist, you will be working with a multidisciplinary team to create tailored support plans and interventions for young people...

  • Child and Youth Support Specialist

    4 days ago

    Mackay, Queensland, Australia Employment Office Australia Full time

    About the RoleThis fixed-term contract Child and Youth Worker position involves working part-time (0.8 FTE) until 31st December 2025, providing an opportunity to make a meaningful impact in the lives of young people.The successful candidate will join our dedicated team of professionals, supporting young people in need through trauma-informed care and crisis...

  • Medical Support Officer

    4 days ago

    Mackay, Queensland, Australia Gosford Private Full time

    Job Overview:Gosford Private seeks an experienced Admin Officer to join our Day Procedure Centre team. This full-time opportunity offers a supportive environment and career progression possibilities.About the Role:This Administrative position plays a vital role in ensuring smooth hospital operations. As an Admin Officer, you will be responsible for various...

  • Care Support Officer

    7 days ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community, and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect, and teamwork. Our workplace is fast-paced, challenging, and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Domestic Violence Prevention Officer

    4 days ago

    Mackay, Queensland, Australia Employment Office Australia Full time

    Key ResponsibilitiesThis part-time Child and Youth Worker role requires a highly motivated and compassionate individual who is passionate about supporting young people and preventing domestic and family violence.The successful candidate will be responsible for:Providing trauma-informed crisis intervention and case management for young people experiencing...

  • Administrative Support Professional

    20 hours ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides a range of health services in regional, community and rural settings. The organisation is expanding, with a culture of collaboration, trust, respect and teamwork. The workplace is fast-paced and challenging, yet supportive, where every employee plays a critical role in the success of the service.Working for Mackay...

  • Support Worker

    4 days ago

    Mackay, Queensland, Australia Southern Cross Support Services Full time

    About Us:Southern Cross Support Services (SCSS) is dedicated to providing high-quality support and care to individuals with differing disabilities and care needs. We are committed to fostering an inclusive environment where every individual can achieve their highest potential. Our team of compassionate professionals works collaboratively to ensure our...

  • Administrative Support Professional

    4 days ago

    Mackay, Queensland, Australia Mind Australia Limited Full time

    About the RoleMind Australia Limited is seeking a highly motivated and organized Administrative Support Officer to join our team in Box Hill. As the first point of contact for clients, you will provide exceptional customer service and support the delivery of front-line care.Key Responsibilities:Reception duties including answering phones, booking...

  • Administration Support Officer

    1 day ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Care Support Officer

    5 days ago

    Mackay, Queensland, Australia Health Full time

    Care Support Officer - Security ServicesExpression of Interest – Ongoing OpportunitiesMackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork.Our workplace is fast paced, challenging and supportive, where...

  • Care and Support Coordinator

    4 days ago

    Mackay, Queensland, Australia Southern Cross Support Services Full time

    Our Commitment to InclusionWe want our people to feel that all voices are heard, all cultures are respected, and that a variety of perspectives are not only welcome – they are essential to our success.Job DescriptionThis role offers a unique chance to apply transferable skills in a new and exciting setting, supporting and empowering young individuals to...

  • Care and Support Officer

    4 days ago

    Mackay, Queensland, Australia Health Full time

    About the RoleAs a Care Support Officer, you will have the opportunity to interact with patients and assist the clinical team to position and support their patients during treatment and care. You will work collaboratively with other teams to achieve a common goal of protecting MHHS's people and assets.

  • Administration Support Officer

    5 days ago

    Mackay, Queensland, Australia Mind Australia Limited Full time

    Be the first point of contact for a team supporting and empowering young people with mental ill healthCasual OpportunityBox Hill LocationMind strongly encourages applications from Aboriginal and Torres Strait Islander Peoples, people with a lived experience of mental ill health and recovery, and applicants from all cultures, genders, sexualities, bodies,...

  • Store Support Officer

    4 days ago

    Mackay, Queensland, Australia Motion Full time

    We're on the lookout for a skilled Store Support Officer to join our team in Mackay QLD. As a key member of our store support team, you'll provide critical assistance to our Branch Manager, ensuring seamless operation of our branch.Your key responsibilities will include processing front counter orders, performing general warehouse duties, and attending to...

  • Stream Support Administration Officer

    2 weeks ago

    Mackay, Queensland, Australia Mackay Hospital And Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings.Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork.Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success.Working for Mackay Hospital and...

  • Education Support Officer

    3 days ago

    Mackay, Queensland, Australia CQUniversity Full time

    We are seeking an Education Support Officer - Administration to join our team at CQUniversity's School of Business and Law. In this role, you will provide administrative support to the school and management, coordinating and facilitating academic processes, including timetabling, result processing, course accreditation, enrolment monitoring, and grade...

  • Education Support Professional

    4 days ago

    Mackay, Queensland, Australia Queensland Government Full time

    About Our TeamOur multidisciplinary team of professionals supports students with disability in state schools, working together to achieve outstanding outcomes. As an Occupational Therapist, you will be part of this dynamic team, contributing your expertise and passion to make a positive impact on students' lives.Main ResponsibilitiesDevelop and implement...

  • Caring Support Professional

    4 days ago

    Mackay, Queensland, Australia Right at Home Full time

    Role OverviewWe are seeking a compassionate and respectful individual to join our team as a Caring Support ProfessionalThis role involves providing high-quality, holistic care to individuals in their own homes.You will work closely with clients, families, and healthcare professionals to deliver tailored support that meets their unique needs and...

  • Stream Support Administration Officer

    2 weeks ago

    Mackay, Queensland, Australia Mackay Hospital and Health Service Full time

    Mackay Hospital and Health Service provides health services in a range of regional, community and rural settings. Join an expanding Health Service with a culture of collaboration, trust, respect and teamwork. Our workplace is fast paced, challenging and supportive, where every employee plays a critical role in our success. Working for Mackay Hospital and...