Executive Support Specialist

1 week ago

Melbourne, Victoria, Australia Swinburne University of Technology Full time
About the Role

We are seeking an exceptional Executive Assistant to support the Deputy Vice-Chancellor – Education, Experience and Employability (DVC EEE) and Director, Student Administration at Swinburne University of Technology.

This is a high-impact role that involves providing top-tier executive support across a wide range of complex tasks. As a trusted partner to the senior leadership team, you will play a pivotal role in driving the success of our strategic initiatives.

Key Responsibilities
  • Provide high-level executive support to the DVC EEE and Director, Student Administration, including confidential matters and sensitive information.
  • Manage daily schedules, meetings, and correspondence on behalf of the senior leaders.
  • Develop and maintain effective relationships with internal and external stakeholders, including senior staff, academics, and industry partners.
  • Coordinate travel arrangements, hospitality, and other logistics as required.
  • Ensure seamless communication and coordination across the university's various departments and faculties.
Requirements
  • Demonstrated experience in providing executive support, preferably in a senior EA role, with a proven track record of confidentiality and discretion.
  • Excellent interpersonal, written, and verbal communication skills, with the ability to build strong relationships with people from diverse backgrounds and levels of seniority.
  • Ability to work independently, prioritize tasks effectively, and manage multiple projects simultaneously.
  • Strong analytical and problem-solving skills, with the capacity to collect and interpret relevant information to find solutions to complex problems.
  • High level of organisational skills, including attention to detail, time management, and ability to work under pressure without immediate supervision.
What We Offer
  • A competitive salary package, estimated around $80,000 - $100,000 per annum, commensurate with experience.
  • Opportunities for professional growth and development, including training and mentorship programs.
  • A dynamic and supportive work environment, with a focus on work-life balance.
  • A comprehensive benefits package, including paid leave, flexible working hours, and access to campus facilities.

  • High-Level Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Executive Entourage Full time

    Company OverviewExecutive Entourage is a premium boutique recruitment agency dedicated to connecting elite professionals with high-end business opportunities.Job SummaryWe are seeking an experienced Senior Executive Assistant to join our client's dynamic team in Melbourne. As the CEO's right-hand support, you will be responsible for managing schedules,...

  • Executive Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Flexhive Full time

    Executive Support SpecialistFlexhive is seeking a highly skilled Executive Support Specialist to provide high-level administrative support to our Senior Executive Service (SES) officers and their division.The ideal candidate will have excellent time management skills, be able to effectively manage multiple demands and prioritise tasks accordingly, and...

  • Executive Support Specialist

    1 month ago

    Melbourne, Victoria, Australia Australia Wide Trades Recruitment Full time

    Job Title: Executive Support SpecialistJob Summary: We are seeking an experienced Executive Support Specialist to provide high-level administrative support to our Senior Leadership Team.Key Responsibilities:Prepare documents, letters, and reports for the Senior Leadership Team.Manage diaries, coordinate meetings, and travel arrangements.Support the planning...

  • Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Hudson Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to provide high-level administrative support to our Senior Leadership Group officers and their division.Key ResponsibilitiesProvide executive administrative support, including diary and inbox management, organising meetings, agendas, and briefing packages, and taking...

  • Executive Board Director

    6 days ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne's outer north.The OpportunityWe are seeking Executive Board Directors who possess specialist skills and connections in key areas:Social Impact and Community Relations.Business Leadership and Commerce & Industry.Legal...

  • Executive Support Specialist

    6 days ago

    Melbourne, Victoria, Australia Treasury Wine Estates Full time

    About the RoleWe are seeking a highly skilled and organized Executive Support Specialist to join our team. As a key member of our support staff, you will provide exceptional administrative support to our Deputy Chief Financial Officer (Deputy CFO) and General Manager of Treasury Business Solutions (TBS). This is a dynamic role that requires strong...

  • Senior Executive Support Specialist

    2 days ago

    Melbourne, Victoria, Australia Launch Recruitment Full time

    Job OverviewLaunch Recruitment is seeking a highly skilled Senior Executive Support Specialist to join their team on a 3-month contract with potential for permanency. As an integral member of the executive office, you will provide top-notch administrative support to senior executives.

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia IAG Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at IAG.Key ResponsibilitiesProvide administrative support to the Executive Manager within our CTP team, ensuring efficient and accurate handling of tasks and projects.Develop and maintain effective relationships with internal and external stakeholders,...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Transdev Full time

    About Transdev AustralasiaWe design and operate public transport networks to empower freedom to move every day. Our 100,000 employees have a positive impact on people and society.We are an equal opportunity employer committed to reflecting the diversity of the communities we serve. We support applications from people representing all diversity groups and...

  • Senior Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Hudson Australia Full time

    Flexhive by Hudson Australia seeks experienced and reliable Senior Executive Support Specialists to provide high-level support across various Victorian State Government departments.About the RoleWe are looking for skilled professionals who excel in fast-paced environments and thrive under pressure. As a Senior Executive Support Specialist, you will play a...

  • Executive Leaders for Community Impact

    2 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    Dean & Ling Executive is a leading provider of healthcare services in Melbourne's outer north. As a major acute, maternity, sub-acute, mental health, specialist, community and home-based service provider, we are dedicated to delivering exceptional patient care and outcomes.

  • Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Michael Page Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to provide confidential and high-level personal assistance to our Managing Director.Key ResponsibilitiesManage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.Act as the first point of contact for...

  • Executive Support Specialist

    7 days ago

    Melbourne, Victoria, Australia Michael Page Full time

    Michael Page is seeking a highly skilled and experienced Executive Support Specialist to provide top-level support to our Managing Director.About the RoleManage the day-to-day activities of the Managing Director, including calendar organisation, travel arrangements, and communication coordination.Act as the first point of contact for all visitors and...

  • Executive Support Specialist

    1 week ago

    Melbourne, Victoria, Australia People2People Full time

    We are seeking a highly organized and experienced Executive Support Specialist to join our team in Melbourne. As the primary point of contact for the Chief Digital and Information Officer, you will be responsible for providing exceptional administrative support, managing complex diaries, and building relationships with key stakeholders.Key...

  • Executive Board Member

    4 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    The Dean & Ling Executive Board of Directors is seeking an exceptional individual to join our team in a governance and philanthropy expert role.About Northern Health FoundationNorthern Health Foundation is the philanthropic arm of Northern Health, dedicated to raising funds for medical equipment, training, and research. Our mission is to invest in the...

  • Executive Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Chandler Macleod Full time

    Chandler Macleod is seeking an experienced Executive Support Specialist to provide high-level support to senior leaders in a fast-paced environment.Key Responsibilities:Diary and Calendar Management: Efficiently manage the directors' schedules and coordinate meetings.Administrative Assistance: Provide comprehensive support for meetings, document...

  • Executive Support Specialist

    17 hours ago

    Melbourne, Victoria, Australia Brook Recruitment Full time

    About the RoleWe are seeking a highly organised Part-Time Executive Support Specialist to support the CEO of a well-established organisation from January 20th to mid-March 2025. This role involves managing documentation, preparing board packs, coordinating schedules, and handling confidential information with discretion.This position requires proficiency in...

  • Executive Support Specialist

    2 weeks ago

    Melbourne, Victoria, Australia Options Consulting Group Full time

    We are seeking a highly skilled and experienced Executive Support Specialist to provide administrative support to our Managing Director.About the RoleThis is an excellent opportunity for a driven individual to join our team and contribute to the success of our organisation. As an Executive Support Specialist, you will be responsible for providing high-level...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Melbourne, Victoria, Australia CS Executive Group Full time

    About the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...

  • Executive Director of Philanthropy and Community Engagement

    2 weeks ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    At Dean & Ling Executive, we are seeking a highly skilled Board Director to join our team.About Northern HealthNorthern Health is the primary healthcare provider in Melbourne's rapidly growing outer north. Our mission is to deliver high-quality medical services and promote community well-being.The OpportunityWe are looking for a Board Director with expertise...