Project Coordinator

4 days ago


Wagga Wagga City Council, Australia Martinus Full time

About the Role:

  • The Project Coordinator will oversee the efficient running of the project office, including being the main point of contact for the office, welcoming visitors, accepting deliveries and liaising with building management as required.
  • Maintain stock of stationery supplies and kitchen items.
  • Ensure office common areas and kitchen are kept tidy, and kitchen is stocked with tea, coffee, milk etc. and dishwasher is turned on and unpacked daily.
  • Plan and coordinate internal events and meetings including setting up meeting rooms, arranging catering and setting up IT for meetings.
  • Liaise with members of the management team and client representatives as required to schedule meetings and events.
  • Assist in onboarding new employees in the office and on site, including setting up their desk, IT equipment, issuing of PPE, providing an overview of office facilities, and general admin support.
  • Maintain an accurate project roster, ensuring roster is coded correctly according to the legend and changes are actioned efficiently.
  • Work closely with the Travel team to coordinate ground transportation for personnel travelling in and out of the project each week with a focus on maximising use of shared transport and limiting LV transportation.
  • Assist the project team with data input, reporting and document management as required.
  • Prepare minutes, meeting notes, and internal support materials for meetings as requested.
  • Provide administrative support to the project team including document control and QA, finance, engineering or other areas where required.

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