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Administrative Coordinator Specialist

7 days ago

Brisbane, Queensland, Australia TBH Full time

About TBH

As a renowned project advisory firm, we have been involved in global, cutting-edge projects for almost 60 years. Our expertise spans established project delivery services, forensic and quantum claims analysis, ensuring we remain one of Australia's most reputable and largest privately owned project advisory firms with a growing international footprint.

We provide quality advisory services to partners in both the public and private sector by leveraging diverse experience throughout the entire project lifecycle to guarantee the successful delivery of iconic and major projects across various industries.

The Opportunity

With our business expanding faster than ever, we are seeking an experienced Administrative Coordinator to join our team in Brisbane. In this role, you will not only support our Brisbane team but also work closely with and provide direct support to our Canberra team remotely. You will be required to travel to our Canberra office on a quarterly basis (or as directed) to facilitate events and other office operations.

On a day-to-day basis, you will bring your flexible and adaptable way of working to duties ranging from general administration tasks to high-level confidential executive support. You will build and maintain strong relationships with key stakeholders, provide executive support for senior management and Directors, including general office administration support for technical teams, and facilitate all operations support, including ordering supplies, facilities maintenance, etc., for the Brisbane and Canberra offices.

Your Responsibilities

  1. Manage general office administration and coordination.
  2. Coordinate travel and accommodation bookings.
  3. Provide administration support to Brisbane and Canberra employees, including Directors and senior management, to ensure the office operates smoothly and safely.
  4. Conduct the administration process for onboarding, promotion, and exiting of staff members.
  5. Data entry, invoicing, credit card statement reconciliation, timesheets, and other processes through the finance system (Microsoft AX) with expertise in the area to support team members.
  6. Assist with maintaining various Excel databases, preparation of presentations, correspondence, records management, and other documentation, including assisting in the preparation of tenders, presentations, client documents, CV conversions, job sheets, panels, and other collateral.
  7. Follow IMS, quality and OHSE procedures, including conducting associated audits and reporting.
  8. Ad-hoc duties as requested.