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Facilities and Office Manager
2 months ago
A leading global asset management firm is seeking a proactive and detail-oriented Facilities Coordinator to support their Sydney Office by managing essential facilities services and administrative functions.
Key Responsibilities- Maintain inventory of office supplies and pantry items.
- Oversee the reception desk, welcome guests, and manage incoming calls.
- Plan, coordinate, and supervise office maintenance activities.
- Inspect and ensure that office equipment and key areas are in proper working order.
- Prepare and present various reports for management on a bi-weekly, monthly, and quarterly basis.
- Coordinate desk moves and manage seating arrangements to ensure optimal layout.
- Collaborate with the Technology team to manage and sustain IT infrastructure.
- Serve as the registered Fire and Disaster Prevention representative, including organizing annual inspections and submitting reports to the local Fire Department.
- Partner with Accounting, Legal, and Compliance teams for onboarding and invoicing of new suppliers.
- Liaise with the payment team to ensure timely processing of invoices.
- Assist in annual budget forecasting, monitor budget implementation, and review expenses.
- Oversee the performance of external vendors and ensure their deliverables meet company standards.
- Handle ad-hoc requests and contribute to special projects as needed.
- Minimum of 5 years of experience in office management experience AND/OR facilities management.
- Excellent oral and written communication skills.
- Strong commitment to customer service.
- Effective problem-solving and organizational skills with the ability to prioritize tasks and meet deadlines.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Demonstrated ethical standards and a sense of ownership in responsibilities.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
