Business Administration Coordinator

1 day ago

Sydney, New South Wales, Australia Workpac Full time
About the Role

We are seeking an experienced Business Administration Coordinator to join our team in Heatherbrae. As a key member of our administration team, you will be responsible for providing high-level administrative support to our site operations.

Key Responsibilities:

  • General administration duties: You will be responsible for performing general administration tasks including reception duties, mail, filing, minute taking and data entry.
  • Inputting data: You will need to input delivery dockets, orders, subcontractors and invoices into our job costing system.
  • Invoice review: You will be required to review invoices for reasonableness and ensure that authorisation is in accordance with authority levels.
  • Purchasing goods: You will be responsible for purchasing goods for site (excluding permanent materials or engineered products).
  • Maintaining records: You will need to maintain vehicle registers and logistics, as well as plant and equipment registers.
  • Project leave register: You will be responsible for updating and maintaining project leave registers.
  • Valuation of claims: You will assist with the valuation of monthly progress claims relating to simple subcontracts and update subcontract payment schedules and prepare progress claim certificates.
  • Claim preparation: You will assist with claim preparation.
  • Cost forecasting: You will assist with project cost forecasting exercises.
  • Correspondence and reports: You will prepare and compile project correspondence, reports, minutes of meetings and presentations.
  • Organising events: You will organise project meetings and events.
  • Travel arrangements: You will coordinate site-based travel, accommodation and relocation arrangements.
  • Filing and records: You will establish and maintain electronic and hard copy files.

About WorkPac

WorkPac is Australia's largest privately owned workforce solutions business. We add value to our candidates by providing recruitment, skills and career development opportunities across the Mining, Construction, Healthcare industries and more. Choosing WorkPac is always a Good Move.

Equal Employment Opportunity

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability.

The estimated salary for this role is $35 per hour plus superannuation, depending on experience and qualifications. If you are a motivated and organised individual looking for a challenging opportunity, please apply today.

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